Executive Assistant

at  Contemporary Group Limited

CGL is a dynamic leader in the construction value chain, made up of Contemporary Design Associates, Contemporary Properties Limited, Conwave Ventures Limited, and Contemporary Ventures and Resources Limited. With the vision to be a unique solution provider for exceptional projects and a determination to lead innovation and sustainability in the industry, CGL has completed over 200 projects in more than three decades
We are recruiting to fill the position below:

JOB DESCRIPTION

• We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers.
• Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports.
• To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.
• Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to our Director.

REQUIREMENTS AND SKILLS

• Candidates should possess a Bachelor’s Degree qualification with at least 2 years of work experience.
• A background in PR and/or marketing will be an added advantage
• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications
• Excellent verbal and written communications skills
• Discretion and confidentiality.

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system.