Executive Assistant

at  Coral Expeditions

OUR COMPANY

Coral Expeditions is Australia’s pioneering cruise line. We specialise in a unique style of immersive adventures by small expedition ship. With humble beginnings hosting cruises on the Great Barrier Reef, the company has grown into a borderless fleet of three ships carrying between 72 and 120 guests. For four decades, Coral Expeditions has operated with a single purpose – to take small groups of likeminded explorers to remote places with expert guidance and warm Australian hospitality. We offer a wide range of domestic and international destinations. Coral Expeditions is wholly owned by the NRMA and joins a connected family of companies including NRMA Parks and Resorts, NRMA Roadside Assist, NRMA Marine and Ferries as well as SIXT Car Rentals.
Job Description

WHAT YOU WILL BRING TO US

We are seeking an experienced and versatile Executive Assistant who will have/be:

• Demonstrated experience in an Executive/Personal Assistant role.
• Excellent communication both verbally and written and the ability to build strong relationships, internally and externally.
• Able to prioritise and multitask to achieve deadlines.
• Accuracy and attention to detail.
• Ability to handle sensitive and confidential information with discretion.
• Being proficient in Microsoft Office programs, with specific skill in Outlook and Excel.
• A proactive and resourceful mindset with the ability to anticipate needs and take initiative.

The role is based in our Cairns Head Office and is responsible for supporting the Chief Executive Officer in their day-to-day activities. The Executive Assistant will work closely with the Chief Executive Officer and Executive Leadership Team, contributing to the strategic and operational requirements and will oversee suppliers and contractors who are required to attend the office at times. This will include duties such as:

• Managing calendars and scheduling meetings.
• Preparation of Agendas, Minutes and Reports.
• Coordination of special projects, initiatives and events.
• Drafting & disseminating internal communications and announcements.
• Organising travel arrangements.
• Overseeing office suppliers and contractors.