Executive Assistant

at  Covenant Health Alberta

The Executive Assistant will be primarily responsible for scheduling appointments and maintaining the CMO’s calendar in an atmosphere of constantly changing priorities; Generating and distributing Triggered Initial Assessment and Triggered Response letters (concerns process) to physicians/Facility Chiefs; Drafting, sending and filing confidential correspondence related to the legal/risk management issues, and patient relations (in particular those deemed high risk); Developing meeting agenda & package, liaising with presenters, maintaining action logs, meeting package compilation & distribution, taking minutes, maintaining meeting and reflection schedules; catering, room booking, etc. for various meetings. The incumbent will be the initial contact for the CMO office; Actively participate in meetings where appropriate and complete action items as assigned; Plan recurring meeting schedules independently for year ahead; Distribute, request and collate information and responses on behalf of the CMO; Manage and report the monthly processes around curtailment of physician privileges; Maintain effective office systems/clerical processes; Advise the CMO of hot topics and pertinent information to ensure the success of the CMO; Support CMO, Medical Leaders, Patient Relations, Physicians, Operations to gather information regarding physicians concerns/commendations and the required responses; Prepare reports, documents, presentations, letters and memos. Draft routine correspondence and initial replies for signature; Transcribe confidential correspondence as required and any follow-up related to individual issues, amongst other responsibilities. The ideal candidate must have the ability to coordinate and provide work guidance and direction to support staff team in an effective manner; and possesses strong decision making and analytical skills. This position is non-unionized.

• Classification: Executive Assistant
• Union: COV OUT OF SCOPE
• Unit and Program: Office of the CMO
• Primary Location: One Twelve Campus
• Location Details: As Per Location
• Temporary Employee Class: Temp F/T Benefits

• Classification: Executive Assistant
• Union: COV OUT OF SCOPE
• Unit and Program: Office of the CMO
• Primary Location: One Twelve Campus
• Location Details: As Per Location
• Temporary Employee Class: Temp F/T Benefit