Executive Assistant

at  DeepL

DeepL, Europe’s leading AI company since 2017, is dedicated to breaking down language barriers and bringing cultures closer together. Our expertise in AI and neural networks has enabled us to create cutting-edge communication technologies for businesses, including the acclaimed DeepL Translator which offers 30+ languages, and DeepL Write, our AI writing companion. Our core offering includes a suite of products and tools made for businesses to communicate more effectively, both internally and with their customers around the globe.
Our goal is to become the global leader in Language AI and build products that help drive better communication, drive connection, and make real-life impact. To do that, we need talented people, like you, who want to be a part of this exciting journey. If you’re ready to work with a dynamic team and build your career in the fast-moving AI space, DeepL is your next destination.

MEET THE TEAM BEHIND THIS JOURNEY

We are currently looking for an Executive Assistant to be a strategic partner to our Chief Technology Officer (CTO). In this role, you’ll get to take on various projects within the Tech organisation and work closely with the CTO’s direct team to facilitate a cohesive strategy and assist in driving DeepL’s success.
Joining a collaborative, supportive team of Assistants, we work closely together to ensure our operational wheels turn smoothly and our collaborative culture thrives.

In this role, you will execute a variety of deliverables, working on both a tactical and strategic level:

• Skillfully manage the CTO’s complex calendar, ensuring their time is spent effectively on the right priorities.
• Schedule and coordinate logistics, agendas, and content for meetings with both internal and external stakeholders. Taking notes & actions when needed, keeping the team aligned and accountable
• Facilitate complex and often changing travel arrangements, ensuring a seamless experience.
• Lead departmental initiatives, e.g internal conferences, team offsites, and other events. Organise logistics and help produce content.
• Manage expenses and coordinate internal documentation.
• Oversee the flow of communications, including preparing presentations and coordinating departmental All Hands meetings.
• Work closely with cross-functional leadership teams on initiatives to build team engagement and recognition.
• Act as a cultural ambassador within the business, building strong relationships and providing feedback.