Executive Assistant - Director Perioperative Services

at  Gold Coast Private Hospital

ABOUT US

Established in 2016, Gold Coast Private Hospital is a state-of-the-art, 340-bed facility located in the heart of the Gold Coast Precinct in Southport.
With 22 operating theatres, Gold Coast Private Hospital offers a wide range of specialties including, but not limited to, 24/7 Emergency Care, Medical Services, Orthopaedics, Bariatrics, Neurosurgery, Plastic Surgery, ENT (Ear, Nose, and Throat), General Surgery, Obstetrics, Cardiac Care, and Oncology.
Gold Coast Private Hospital is committed to continual growth, providing exciting opportunities and professional career pathways in healthcare

ABOUT THE ROLE

Gold Coast Private Hospital is seeking an experienced Executive Assistant to join our busy Theatre team supporting our Perioperative Services team on a full-time basis.
This role is responsible for assisting the Perioperative Services Manager with all business matters and supporting the Theatre reception team, displaying exemplary customer service at all times, and providing administrative support for the Theatre team as required.

KEY RESPONSIBILITIES:

• Assist Gold Coast Private Hospital’s Perioperative Services Manager with all business matters.
• Manage the Perioperative Services Manager and Theatre mailbox by reviewing all emails, flagging any requiring urgent attention, and responding where possible on behalf of the team.
• Manage incoming calls to the Perioperative Services Manager by screening, delegating and responding to calls and acting on behalf of the Perioperative Services Manager
• Coordinate extensive diary management for the Perioperative Service Manager/Theatre, ensuring daily commitments are appropriately prioritised and meet the priorities of the business imperatives.
• Establish and Maintain and enter VMO Leave requests into the Patient Management System and appropriate calendars. Support our VMO partners by establishing and maintaining professional working relationships with a customer-service mindset.
• Undertake daily theatre administration duties such as – Theatre Usage, Linen/Stationary Ordering, Scanning of documents, audits, daily validations, Daily report running,
• Support Healthscope’s quality improvement and achievement of accreditation by actively participating in department meetings, audits and quality activities,
• Maintain management of documentation, records and office systems for ease of access of information used by the Executive Team.