Executive Assistant

at  Discovery Place Inc

ABOUT US

Discovery Place (DP) brings science, nature, and design together to create transformative experiences that enable our community to understand, enjoy and apply science to their lives. Operating four museums in the greater Charlotte, NC metropolitan area, serving more than 700,000 people a year through Museum visits, interactive in-school educational programming and community outreach initiatives. Founded in 1946, Discovery Place is shaping a future where people embrace science to create opportunities, build hope, solve problems and bring positive change for our world. Come science with us!

POSITION SUMMARY

Provide direct administrative support to the President & CEO and Chief Operating Officer and will also support Finance, Talent Management, and other divisions as needed. The Executive Assistant will also serve a critical role in fulfilling administrative duties for the Board of Trustees. This position requires the ability to recognize priorities, exercise independent judgement, identify issues in advance, and work on solutions. A successful Executive Assistant will bring an organizational mindset thatdevelops anduses effective systems and processes, is eager to learn with a positive,energeticand curious mind, and must be humble, loyal and selfless.

MINIMUM QUALIFICATIONS:

• Bachelors Degree in relevant field, or equivalent training and experience.
• At least seven years of broad-based relevant experience, including at least five years experience in an executive level administrative capacity.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Experience in recording and transcribing minutes for executive meetings.
• Demonstrates the highest attention to detail possible, accuracy, and thoroughness in approach to a task.
• Excellent communication skills, both written and verbal with strong proofreading abilities.
• Ability to work both as a team member and autonomously in a fast-paced, deadline-driven, results-oriented environment.
• Identifies and resolves problems in a timely manner. Meets challenges with resourcefulness.
• Displays a team player attitude and upholds the core values of Discovery Place.
• Ability to work some nights and weekends as required for departmental/institutional events.
• Follows policies and procedures; completes administrative tasks correctly and on time.
• Assists in achieving department goals and objectives.
• Ability to travel to Museum locations (Charlotte, Huntersville, Rockingham).
• Commitment to and enthusiasm for Discovery Places mission and lifelong learning
• Knowledge of Microsoft Outlook, Word, Excel, and PowerPoint programs.

PREFERRED QUALIFICATIONS:

• Looks for ways to improve and promote quality and efficiency.

PHYSICAL REQUIRMENTS:

• Must be able to lift boxes up to 20 lbs.
• Must be able to drive or have transportation to our other Museum locations (Charlotte, Huntersville and Rockingham).
• Walking, standing, and sitting during the day at various locations.
  Please include a cover letter in your application process.
  Employees of Discovery Place should uphold the mission, vision and values of the organization. We strive to provide exceptional service through four core values: Science Leads Us, Integrity Guides Us, Equity Drives Us, and Innovation Energizes Us.
  The foregoing description is not intended and should not be construed to be an exhaustive list of all responsibilities of this job. Other duties may be assigned. This job description may be changed to include new responsibilities and tasks or change existing ones as management deems necessary.
  Job Type: Full-tim

OTHER FUNCTIONS AND WORK DUTIES:

• Perform other duties as needed from time to time may be determined necessary for the well-being of the total operations.