Executive Assistant

at  Disney

REQUIRED QUALIFICATIONS & SKILLS

• Minimum of 6 years’ experience supporting leaders within corporate environments or equivalent skills/experience
• Outstanding technological acumen, with a focus on continuous skills growth
• Demonstrated ability to handle highly confidential and sensitive information
• Highly detail oriented and organized, with strong proofreading skills, especially under time constraints
• Advanced proficiency in Microsoft Outlook, PowerPoint and Word, with a strong working knowledge of Adobe and Excel
• Highly meticulous, organized, approachable, and friendly
• Willingness and ability to proactively improve existing processes
• Ability to lead multiple projects, tasks, and deadlines while remaining composed and calm
• Committed to develop trusting and supportive working relationships with team and peers
• Accurate typing speed of 50 WPM
• Availability to work overtime without prior notice

PREFERRED QUALIFICATIONS

• Experience in an HR environment

ABOUT THE ROLE & TEAM

Are you known for your high-level professionalism, discretion, and protection of confidential information? And are you a friendly and reliable collaborator on your team, one who can draft polished correspondence and advise on tech questions? If yes, then the Executive Secretary, Learning & Talent Solutions position at The Walt Disney Company might be right for you!
You would be an integral part of the organization that is responsible for the development of Career Development and Talent Management philosophies, processes, and tools, leading the work from concept stage through implementation and measurement. This is the team that focuses on reinvention, continuous improvement, and creating new ways to enable employees to have the career they want. The successful candidate will effectively lead the overall functional and organizational needs of the team in a fast-paced environment. In addition, the candidate will demonstrate strong technological savvy, outstanding grammar and spelling, and exceptional organization and attention to detail.
This position supports the VP, Talent Management, VP, Career Development and Director, Talent Strategy.

WHAT YOU WILL DO

• Provide day-to-day administrative support to two VPs and a Director
• Act as the lead office support for the Burbank LTS office, including general office management like snack and supply orders, catering, room bookings, etc.
• Interact with a wide variety of internal and external partners on behalf of leadership and the team
• Handle travel arrangements and trip oversight for VPs, Director and team members
• Thoughtfully manage complex calendars over multiple time zones
• Provide administrative and office support as required, such as answering phone lines, arranging office access, performing data entry, composing correspondence, and ordering supplies
• Plan and coordinate corporate events from conception to execution
• Partner effectively with peers to ensure effective distribution of work and office coverage
• Learn about the key priorities of the Talent Solutions function in order to anticipate and plan for required work
• Assist with process management of executive talent assessment and action planning
• Build PowerPoint presentations for executive audiences
• Build Microsoft Word documents for high level audiences, translating leaders’ notes and direction into polished final product
• Manage payment and tracking for consultant contracts, provide leaders ongoing status updates
• Lead assigned parts or all of semi-complex projects in support of Talent Solutions
• Pull reports and maintain databases as needed
• Gather, coordinate, categorize, interpret and conceptualize information and data