Executive Assistant

at  Empire Communities

Your Impact at Empire
The Executive Assistant provides advanced administrative support to the Chief Operating Officer and other senior leaders including the coordination of a broad range of deliverables and workflows within the Land Acquisition team. This includes, but not limited to, email and calendar management, meeting coordination, travel arrangements and expense management, as well as general administrative support.
This role is located at our Empire Canada Head Office in Vaughan, ON.

BONUS IF YOU HAVE THESE SKILLS:

• Previous administrative experience within the construction or development industry
• Excellent attention to detail with the ability to handle confidential information appropriately
  Why Join Empire?
  Joining Empire isn’t just about finding a job; it’s about establishing a meaningful connection with the work you do. At Empire, we are redefining what it means to work in the homebuilding industry by fostering a culture of creativity and excellence. We firmly believe our employees are the cornerstone of our success, empowering us to do great work and Create Communities and Experiences That Matter.

Here are some exclusive offerings at Empire that we are really excited about – and we think you’ll appreciate too:

• Opportunity to collaborate with other skilled and visionary professionals.
• Receive exclusive discounts on Empire Homes through our Employee Home Ownership Program.
• Enjoy peace of mind with our employer paid benefits.
• Flexible, hybrid work model.
• Invest in your future with employer sponsored RRSP plans.
• Keep growing your career with continuing education support and opportunities for learning & development.
• Join a company that believes your time outside of work is just as important as your time inside work.

What You’ll Be Doing Each Day

• Provide advanced administrative support including, but not limited to, email and calendar scheduling management, creating and updating presentations for internal and external meetings, advanced formatting of files, understanding and maintaining company brand standards in all correspondence, maintain office files and filing system, and handle incoming and outgoing correspondence
• Manage travel arrangements, accommodations, and itineraries as well as completing expense reports
• Manage calendars in collaboration with other Executive Assistants, internally and externally, to coordinate scheduled meetings with internal and external clients as well as event management when required
• Advanced presentation and formatting in PowerPoint including the incorporation and formatting of charts, graphs, images as well as organizing agendas, itineraries, and document meeting minutes
• Read, analyze and filter all incoming emails, memos, correspondences and requests and address based on significance and urgency with sound judgement on behalf of the COO and other senior leaders

Who We Are
We are one of North America’s largest private homebuilders, with locations in Ontario, Texas, Georgia, the Carolinas, and Tennessee. Our purpose is to Create Communities & Experiences That Matter for our homeowners and each member of our team.
There is no set path at Empire; we offer you the opportunity to build your career in ways you never imagined. Your experiences at Empire will take you where you want to grow.

• Provide advanced administrative support including, but not limited to, email and calendar scheduling management, creating and updating presentations for internal and external meetings, advanced formatting of files, understanding and maintaining company brand standards in all correspondence, maintain office files and filing system, and handle incoming and outgoing correspondence
• Manage travel arrangements, accommodations, and itineraries as well as completing expense reports
• Manage calendars in collaboration with other Executive Assistants, internally and externally, to coordinate scheduled meetings with internal and external clients as well as event management when required
• Advanced presentation and formatting in PowerPoint including the incorporation and formatting of charts, graphs, images as well as organizing agendas, itineraries, and document meeting minutes
• Read, analyze and filter all incoming emails, memos, correspondences and requests and address based on significance and urgency with sound judgement on behalf of the COO and other senior leader