Executive Assistant - Fixed Term Contract - Dublin

at  EY

SKILLS AND ATTRIBUTES FOR SUCCESS

• A proven track record of supporting and working at senior executive level
• A strong, confident communicator with both excellent written and oral communications skills, with the ability to interact with senior management and clients
• Ability to build relationships with and work as part of a team, ensuring seamless service to the firm and clients
• Meticulous attention to detail
• Confident in exercising own judgement and make decisions to prioritise, challenge, negotiate and influence
• Ability to balance multiple and competing demands and remain calm under pressure
• A solution-orientated approach to situations and a willingness to learn in a fast-paced, growing environment
• Proficiency in MS Office (Word, Excel & PowerPoint) and MS Outlook

KEY RESPONSIBILITIES

• Act as an ambassador and first point of contact for allocated Partners
• Provide comprehensive diary management, making decisions on your own initiative to resolve conflicts and maximise Partner time
• Proactive travel management to include researching and booking travel, creating detailed itineraries, and assistance with visas
• Facilitate logistical arrangements and attend events as required, proactively ensuring appropriate meeting spaces and catering is available
• Collate and process expenses and invoices ensuring compliance with policy and approval process
• Prepare and submit timesheets
• Engage with Partner teams to understand business needs and priorities
• Provide administrative support to strategic internal projects where required
• Liaise with EA’s within the wider team and the entire EY network

ADDITIONAL RESPONSIBILITIES MAY REQUIRE YOU TO

• Ensure documentation is prepared in advance of meetings
• Manage communications and monitor Partner email inboxes taking appropriate action, escalating, or delegating accordingly
• Prepare and revise internal / client documents prior to circulation
• Maintain client databases and updating contacts in our CRM system

We offer a competitive remuneration package that rewards you for your individual and team performance. As the business grows, we provide opportunities for you to grow too, by helping you develop new skills and progress your career. This includes support, coaching and feedback from your colleagues. But most of all, we believe in giving you the freedom and flexibility to handle your role in a way that’s right for you. To help you do that, we also offer:

• A hybrid working environment
• Total Rewards: A comprehensive package that covers flexible working and career development
• FlexEY: Lets you select benefits to suit your needs across holidays, health, well-being and more
• Annual reimbursement for health-related services such as gym membershi