Executive Assistant
at Forvis Mazars GmbH Co KG
North Sydney, New South Wales, Australia -
Start Date | Expiry Date | Salary | Posted On | Experience | Skills | Telecommute | Sponsor Visa |
---|---|---|---|---|---|---|---|
Immediate | 07 Oct, 2024 | Not Specified | 07 Jul, 2024 | N/A | Good communication skills | No | No |
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Description:
ABOUT THE JOB:
This role would suit a self-motivated and experience Executive Assistant who is enthusiastic about seeking variety and a challenge. Working directly for four Partners and their teams across two service lines. Its fast-paced and detailed position and, above all, is the glue within the team. A fantastic opportunity for someone keen to make this role their ownThe Executive Assistant role provides coordination, operational and general support for the team and Partners
Responsibilities:
Coordination
- Working directly with 4 Partners across Audit and Financial Advisory.
- Liaison with heads of support function units including quality, marketing and finance.
- Assisting with the day to day management of a team of up to 50 people.
Administration
- Administration and coordination for the team and Partners.
- Team invoicing and billing management.
- Team debtor management and direct liaison with internal accounts team.
- General administrative tasks including document management.
- Maintenance of CRM data base
Reporting
- Creating, modifying and distributing key reports to various stakeholders.
- Ensure client documentation, such as letters, reports, tenders, etc, are accurate before client distribution.
- Monitoring partner’s financial target and assisting by generating reports and following up with teams.
Operations
- Management of team resources including IT equipment.
- Management of team resource allocations.
- Management of team administration tasks including:
- Management of all confirmation processes.
- Establishment and maintenance of client data transfer platforms.
- Management of various tasks integrated into our quality control processes.
- Maintenance of marketing credentials and associated database.
- Assistance with client on-boarding processes.
- Assistance with risk management and client acceptance protocols.
- General administrative support to the team.
Executive Assistant
- Taking minutes for key internal meetings.
- Scheduling client meetings, lunches, and business travel.
- Maintenance of licensing and related registrations.
- Ad-hoc support up to 4 partners.
REQUIREMENT SUMMARY
Min:N/AMax:5.0 year(s)
Executive Office
HR / Administration / IR
Management
Graduate
Proficient
1
North Sydney NSW, Australia