Executive Assistant (Fully Remote)

at  WiFi Tribe

"BE THE RIGHT-HAND CHAMPION FOR WIFI TRIBE’S LEADERSHIP TEAM—HELP US BUILD A GLOBAL COMMUNITY THAT CHANGES LIVES."

We’re seeking an A-player Executive Assistant who thrives in a fast-paced, purpose-filled setting where every task—whether business-related or personal—directly accelerates our mission to make remote work more connected, more meaningful, and more adventurous.

THE ROLE (YOUR MISSION)

As our Executive Assistant , you’re the driving force behind key leaders at WiFi Tribe. In this role, you’ll not only support the day-to-day operations of the business but also assist with personal tasks that enable our leadership to stay laser-focused on strategic growth. By handling everything from scheduling high-stakes meetings to personal errands, you ensure our global community continues to expand without missing a beat.

RESPONSIBILITIES (WHAT YOU’LL DO)

• Email & Communication Management Organize, filter, and respond to emails and messages—both professional and personal. Draft clear, concise emails in the executive’s voice
• Meeting & Calendar Coordination Manage and optimize calendars, prepare agendas, gather briefing materials, and follow up on action items—covering business appointments and personal events
• Travel Logistics Plan and coordinate travel itineraries, accommodations, and event scheduling—whether it’s a company offsite or personal trips to ensure smooth, cost-effective travel
• Task & Deadline Tracking Keep tabs on deadlines, to-dos, and key deliverables across multiple projects. Oversee both business priorities and personal commitments to ensure nothing slips
• AI-Powered Efficiency Leverage AI tools to streamline workflows, gather insights, and generate data-driven recommendations
• Research, Analysis & Reporting Conduct rapid research on industry trends or personal projects; compile data into easy-to-digest reports, spreadsheets, or dashboards for leadership
• Project Coordination Oversee timelines and deliverables, collaborating with cross-functional teams to meet objectives on time and within budget
• Information Gatekeeping Protect confidential information, filter incoming requests, and prioritize tasks according to mission-critical and personal-urgent goals
• Process Improvement Identify operational or administrative bottlenecks and propose creative, tech-forward solutions
• Relationship Building & Cross-Team Collaboration Liaise with internal stakeholders, external partners, and clients; serve as the connective tissue between departments to drive accountability and alignment
• Budget & Expense Oversight Manage expense reports, vendor invoices, and budgets accurately and on time
• Event Planning Organize offsites, retreats, and company gatherings, as well as personal celebrations or team get-togethers, fostering a culture of collaboration and innovation
• Creating Application Forms When you apply, respond to the question about your favourite country with the word “detail”, so that we know you read everything
• Crisis Management Quickly step in during unexpected challenges—whether business or personal—coordinating resources, communicating next steps, and maintaining a calm, solution-oriented focus
• Talent Acquisition & Onboarding Support Act as the first filter of applications, coordinate interview schedules, manage candidate outreach, and ensure a smooth hiring process; help orient new hires and schedule introductory meetings
• Process & Documentation Stewardship Create and maintain step-by-step guides, knowledge bases, and files—ensuring consistent access to institutional knowledgeCulture Advocate Model WiFi Tribe’s values in all tasks, and support the executive to foster a unified team culture