Executive Assistant - General Manager

at  ShangriLa Cairns

EXECUTIVE ASSISTANT - GENERAL MANAGER

• Global brand with opportunity for growth and progression
• Accommodation benefits, F&B discounts, staff meals, laundered uniform and more!
• Competitive salary and incentive scheme
  At Shangri-La, The Marina, Cairns, we have a unique opportunity for an accomplished Executive Assistant to become an integral part of our Executive Department reporting directly to the General Manager.

THE ROLE

This position entails ensuring the seamless execution of timely, efficient, and effective office administration and executive support.

As the Executive Assistant to the General Manger, your responsibilities will include:

• Providing high quality administrative support primarily to the GM, but also the Executive Committee and Department Heads as required
• Proactive management of the GM’s diary and emails – coordination of meetings, responding to emails and invitations, replying to guests on behalf of the GM
• Acting as a professional point of contact for both internal and external clients and guests
• Coordinating both domestic and international travel for team members as required, including visa arrangements, flight and accommodation bookings
• Phone and mail management – answering calls, taking messages and ensuring the accurate distribution of mail
• Collation of various meeting and board papers as well as the preparation of PowerPoint presentations
• Ad hoc administrative duties, including but not limited to filing, scanning, photocopying, database maintenance and taking of meeting minutes

This role is ideal for an individual who is a motivated and highly organized professional, yet personable, candidate with the following qualifications and skillset:

• Proficiency in Microsoft Office applications and hotel-specific software, including Opera.
• High level of confidentiality.
• Exceptional attention to detail.
• Outstanding communication skills, both written and verbal.
• Ability to work independently as well as collaboratively in a team.
• Effective time and task management skills.
• Flexibility and quick adaptability.
• Preferably, previous experience in a hotel environment