Executive Assistant

at  Gilmour Space Technologies Pty Ltd

ALL ORBITS, ALL PLANETS - JOIN US ON OUR JOURNEY

Gilmour Space is the leading Australian rocket company, pioneering next-generation hybrid propulsion technologies for small satellite launch vehicles.
We are hiring for an Executive Assistant (Contract) to provide effective administration assistance and accurate and timely support to the Chief Executive Officer, Directors and Senior Team members of Gilmour Space. The Executive Assistant must always demonstrate the ability to use professional discretion in dealing with confidential matters.
This position is a Maternity Leave Contract with the possibility of Full Time in the future.

MINIMUM QUALIFICATIONS, SKILLS AND EXPERIENCE:

• Minimum 5 years’ experience as an Executive Assistant reporting directly to senior management
• NV1 Security Clearance eligible preferred

DESIRED QUALIFICATIONS, SKILLS AND EXPERIENCE:

• Current Australian Driver’s License
• Excellent verbal and written communication
• High level of professional discretion
• Ability to take accountability for tasks
• Exceptional teamwork, leadership and interpersonal skills
• Intermediate to advanced skills in Microsoft office with an ability to adapt readily to company specific programs and software
• Strong organisation, project management and problem-solving skills with impeccable multi-tasking abilities
• Well-developed communication, interpersonal, conflict resolution skills
• Proven Ability to prioritize, manage and take accountability for work demands and deliver outcomes
• Self-motivated, results oriented with a high level of attention to detail
• Must be able to relate readily to all people within the organisation

You will be joining a team that is working together to achieve the unimaginable for human access to space. You will be encouraged to reach your highest potential through continuous learning and embracing change. This role also offers:

• Unique opportunity to join a rocket company based on the Gold Coast, Australia
• Experience the buzz of working and contributing towards a rocket launch- Join the team now to be onboard in time for our launch date
• Work in a passionate, vibrant and welcoming team that’s driven by its culture that emphasizes safety and conducts initiatives such as team BBQs
• Expand your skills and knowledge into the innovative aerospace industry
• Easy access from the M

The below is designed to give you an idea of the role you will play. There will be many more exciting and innovative things to do.

• Provide personal administrative support and assistance to the Chief Executive Officer, Directors and Senior team members
• Coordinate executive communications, including responding to emails, taking incoming calls to the company and interfacing with clients
• Manage and maintain Executives and Senior team members schedules, appointments, and travel arrangements
• Prepare and edit correspondence, communications, presentations, and other documents as required
• Maintain an organised filing system of paper and electronic documents
• Conduct research, collect and analyse data to prepare reports and documents
• Arrange and co-ordinate meetings and corporate events (both internal and external)
• Involvement in meetings and taking of minutes as required
• Co-ordinate project-based work as required
• Develop and sustain a level of professionalism among staff and clientele
• Order and stock stationery & snack cupboards as required
• Greet visitors on site, sign them in and direct them as appropriate
• Book international and domestic Company travel
• Other duties as requested by Managemen