Executive Assistant - Global - Fully Remote

at  Atlas Assistants

WHO WE ARE: ATLAS ASSISTANTS - A COMMUNITY OF GROWTH AND EXCELLENCE

At Atlas Assistants, we’re more than just a service provider - we’re a community dedicated to empowering both entrepreneurs and executive assistants to reach their fullest potential.

EXPECTATIONS: WHAT IT TAKES TO SUCCEED HERE

We’re seeking an Executive Assistant who thrives on challenges, is motivated by growth, and aligns with our values.

This role is ideal for someone who is proactive, resourceful and has a track record of excellence.

• Transform Chaos with Structure: Our clients need order-creators. Does the idea of turning ambiguity into clarity excite you? We’ll equip you with tools, but you’ll need to implement them proactively.
• Exemplify Proactive Resourcefulness: While we’re here to support you, we expect initiative. Can you find solutions independently, knowing when to seek help strategically? The ability to solve problems without constant executive input is crucial.
• Deliver Excellence Consistently: Your background matters less than your ability to perform. Whether you’re an EA, operations specialist, or customer service pro, can you maintain high standards for your executive?

If these expectations energize rather than daunt you, you might be the driven professional we’re seeking.

MINIMUM REQUIREMENTS

To be successful in this role, you should meet the following criteria:

• Language Proficiency and Exceptional Communication Skills: Near-native level of English proficiency in both reading.
• Professional Experience: At least 2 years of business experience in operations, administration, executive assistance, or other client-facing roles. While specific EA experience is not mandatory (we provide comprehensive training), you should have a background in roles involving significant administrative, organizational, or executive support duties. Examples include Administrative Assistant, Office Manager, Project Coordinator, Account Manager, or similar positions.
• Remote Work and/or Start-Up Experience: Demonstrated ability to work effectively in a remote environment, ideally in a start-up context.
• Adaptability: Experience working in a fast-paced environment and ability to thrive under pressure.
• Flexibility: Willingness to align your work hours with US time zones. We have clients across all US time zones and will strive to match you with one that best fits your schedule.

THE IDEAL CANDIDATE: COMPETENCIES AND DAILY RESPONSIBILITIES

We’re seeking an Executive Assistant who excels in these areas, understanding that specific duties may vary depending on the client’s needs:

• Strategic Calendar Management:
• Master organization skills to prioritize and schedule effectively
• Create systems for clarity in complex situations
• Proactively manage your executive’s time for optimal productivity
• Communication Hub:
• Streamline inboxes and manage correspondence
• Use emotional intelligence to handle stakeholders at all levels
• Synthesize complex information into clear, actionable insights
• Operational Efficiency:
• Anticipate needs and act proactively
• Manage diverse projects of varying complexity
• Coordinate travel arrangements with meticulous attention to detail
• Decision Support:
• Gather and analyze relevant data to support executive decision-making
• Prepare reports and presentations as needed
• Offer your unique perspective to contribute to strategic discussions
• Adaptability and Growth:
• Thrive in a fast-paced, ever-changing remote environment
• Actively seek and implement feedback for continuous improvement
• Balance multiple priorities while maintaining composure under pressure
• Executive Buffer:
• Handle routine matters independently to free up your executive’s time
• Know when to involve your executive and when to make decisions autonomously
• Maintain confidentiality and exercise discretion in all matters
• Personal Support:
• Manage a wide range of personal tasks for your executive, such as gifts, restaurant reservations & personal appointments or other personal errands

Your day-to-day responsibilities will vary based on your assigned executive’s needs and preferences.
Flexibility and adaptability are key, as you’ll need to seamlessly transition between professional and personal support tasks.
While the role is demanding, you’ll have the opportunity to make a significant impact on your executive’s professional success and personal well-being.

IS THIS THE RIGHT ROLE FOR YOU? A FINAL SELF-ASSESSMENT

Before you apply, take a moment for honest self-reflection. This role is unique and demanding. Ask yourself:

• Are you energized by constant change? Each day brings new challenges and opportunities.
• Can you seamlessly switch between high-level strategy and detailed execution? You’ll need to be comfortable with both.
• Are you prepared to be a true partner to your executive, managing both professional and personal matters? This requires exceptional judgment and discretion.
• Do you view feedback as a gift? Our culture thrives on continuous, constructive feedback.
• Can you make decisions confidently in high-pressure situations? Your choices will directly impact successful entrepreneurs.
• Are you committed to continuous self-improvement? This role will push you to grow in ways you might not anticipate.
• Can you maintain your own well-being while supporting others? Balance is crucial in this demanding role.

If you answered “yes” to these questions and felt a mix of excitement and nervous anticipation, you might be the exceptional candidate we’re seeking.
This role isn’t just a job—it’s a catalyst for personal and professional transformation. If you’re ready for the challenge, we’re excited to meet you.
Apply now and prepare for a journey of growth like no other. Please submit your CV in English.
Atlas Assistants is an Equal Opportunity Business. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.

This role is ideal for someone who is proactive, resourceful and has a track record of excellence.

• Transform Chaos with Structure: Our clients need order-creators. Does the idea of turning ambiguity into clarity excite you? We’ll equip you with tools, but you’ll need to implement them proactively.
• Exemplify Proactive Resourcefulness: While we’re here to support you, we expect initiative. Can you find solutions independently, knowing when to seek help strategically? The ability to solve problems without constant executive input is crucial.
• Deliver Excellence Consistently: Your background matters less than your ability to perform. Whether you’re an EA, operations specialist, or customer service pro, can you maintain high standards for your executive

To be successful in this role, you should meet the following criteria:

• Language Proficiency and Exceptional Communication Skills: Near-native level of English proficiency in both reading.
• Professional Experience: At least 2 years of business experience in operations, administration, executive assistance, or other client-facing roles. While specific EA experience is not mandatory (we provide comprehensive training), you should have a background in roles involving significant administrative, organizational, or executive support duties. Examples include Administrative Assistant, Office Manager, Project Coordinator, Account Manager, or similar positions.
• Remote Work and/or Start-Up Experience: Demonstrated ability to work effectively in a remote environment, ideally in a start-up context.
• Adaptability: Experience working in a fast-paced environment and ability to thrive under pressure.
• Flexibility: Willingness to align your work hours with US time zones. We have clients across all US time zones and will strive to match you with one that best fits your schedule