Executive Assistant - Global Markets

at  BNY Mellon

Overview
At BNY, our culture empowers you to grow and succeed. As a leading global financial services company at the center of the world’s financial system we touch nearly 20% of the world’s investible assets. Every day around the globe, our 50,000+ employees bring the power of their perspective to the table to create solutions with our clients that benefit businesses, communities and people everywhere.
We continue to be a leader in the industry, awarded as a top home for innovators and for creating an inclusive workplace. Through our unique ideas and talents, together we help make money work for the world. This is what #LifeAtBNY is all about.
We’re seeking a future team member for the role of Executive Assistant to join our Global Markets team . This role is located in New York City, NY - HYBRID

EMPLOYER DESCRIPTION:

For over 230 years, the people of BNY Mellon have been at the forefront of finance, expanding the financial markets while supporting investors throughout the investment lifecycle. BNY Mellon can act as a single point of contact for clients looking to create, trade, hold, manage, service, distribute or restructure investments and safeguards nearly one-fifth of the world’s financial assets. BNY Mellon remains one of the safest, most trusted and admired companies. Every day our employees make their mark by helping clients better manage and service their financial assets around the world. Whether providing financial services for institutions, corporations or individual investors, clients count on the people of BNY Mellon across time zones and in 35 countries and more than 100 markets. It’s the collective ambition, innovative thinking and exceptionally focused client service paired with a commitment to doing what is right that continues to set us apart. Make your mark: bnymellon.com/careers.

IN THIS ROLE, YOU’LL MAKE AN IMPACT IN THE FOLLOWING WAYS:

Independently completes a wide range of administrative activities in support of a one or more managers who are responsible for leading a group or department
Schedule regular meetings, taking actions and be responsible for sharing meeting minutes
Prepare and provide status updates to internal teams as needed
Organize events, employee engagement events etc.
Monitoring and track progress of priorities and initiatives and escalate any areas of concern
Displays ability to appropriately interact with leaders during occasional interactions inside the organization.
Effectively prioritizes the needs of the office, as prescribed by established guidelines, managing competing requests and switching focus as needed; often must negotiate prioritization of administrative activities with/among higher level team members/managers.
Evaluates non-standard problems and uses judgement to develop appropriate solutions or procedures.
Activities often reflect elements of the professional discipline supported (e.g., HR, Risk, Finance).
Performs advanced, diversified and sometimes confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of organizational policies and procedures
Screens calls and visitors and resolves inquiries.
Makes travel arrangements and maintains calendar of appointments for assigned manager(s) and/or team.
Completes all billing and expense activities, manages supply orders and resolves associated issues on behalf of the office, manager(s) and/or team.
Effective collaboration and communication, including information exchange with internal and external contacts globally is required
Expected to address and/or identify the level of urgency and escalate as necessary. May provide advice/training to new or less experienced team members.

TO BE SUCCESSFUL IN THIS ROLE, WE’RE SEEKING THE FOLLOWING:

Bachelors degree or relevant culmination of professional experience preferred
7-10 years of working experience preferred
Strong interpersonal skills and ability to interact with all levels of internal and external stakeholders
Excellent verbal and written communication skills
Able to perform and deliver in a swift and timely manner
High level of interpersonal skills to handle sensitive, confidential issues and importantly ability to build relationships
Proficiency in MS Office (Excel, Outlook, PowerPoint, Word, Visio)
Well organized and able to handle multiple tasks simultaneously to meet assigned deadlines
Background within the financial services sector preferred
At BNY, our culture speaks for itself. Here’s a few of our awards:
America’s Most Innovative Companies, Fortune, 2024
World’s Most Admired Companies, Fortune 2024
Human Rights Campaign Foundation, Corporate Equality Index, 100% score, 2023-2024
Best Places to Work for Disability Inclusion , Disability: IN – 100% score, 2023-2024
“Most Just Companies”, Just Capital and CNBC, 2024
Dow Jones Sustainability Indices, Top performing company for Sustainability, 2024
Bloomberg’s Gender Equality Index (GEI), 2023