Executive Assistant

at  Gophermods

ABOUT THE JOB

We are a dynamic and growing small business dedicated to delivering IT solutions to small businesses in the US. We foster a collaborative and fast-paced environment where creativity thrives, and everyone has a voice. We are seeking a talented and versatile leaders to join our team and play a key role in developing and executing our business plan.

CONSIDER YOURSELF HIGHLY QUALIFIED IF YOU HAVE

• Bachelor’s degree in business administration, management, or related field preferred.
• Proven experience of at least 5 years as an executive assistant or similar role supporting senior executives preferably in start-up companies.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills, with a keen eye for detail and accuracy.
• Proficiency in Microsoft Office suite, Gsuite, and other productivity and project management tools.
• Ability to maintain professionalism and confidentiality in all interactions.
• Resourcefulness and ability to think critically and problem-solve independently.
• Excellent interpersonal skills, with the ability to build and maintain positive relationships with internal and external stakeholders.
• Flexibility and adaptability to changing priorities and requirements.

The Executive Assistant will provide high-level administrative support to our senior leadership team, including the CEO, and other senior leaders. The ideal candidate will be resourceful, detail-oriented, and able to anticipate the needs of our executives to ensure smooth and efficient operations.

• Managing executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Coordinating and prioritizing incoming communications, including emails, phone calls, and mail, ensuring that urgent matters are addressed promptly.
• Preparing and editing correspondence, presentations, and other documents on behalf of executives.
• Coordinating and organizing meetings, conferences, and special events, including logistics, agenda preparation, and follow-up actions.
• Conducting research and compile data to support executive decision-making and initiatives.
• Serving as a liaison between executives, internal teams, clients, and external stakeholders, maintaining professional and confidential communication at all times.
• Handling sensitive and confidential information with discretion and professionalism.
• Managing special projects and initiatives as assigned by executives, ensuring timely completion and delivery.
• Assisting with personal tasks and errands for executives, as needed.
• Performing other administrative duties as required to support the executive team and overall company operations.