Executive Assistant, Graduate School Business Operations

at  University of Nevada Reno

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.
If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or
jobs@unr.edu
. For UNR Med professional job postings, please contact the Office of Professional Recruitment at (775) 784-6778.
Job Description
The Graduate School is seeking an organized, detail-oriented Executive Assistant to support the Dean in managing both administrative and fiscal responsibilities. The Executive Assistant manages the business operations for the Graduate School. Additionally, this position manages student workers and classified staff.
The Executive Assistant supports the Dean through a combination of project management and manages the Dean’s calendar and schedule. This position works with the Provost Office and Interdisciplinary programs who are having program reviews during the academic year providing admin grant, the Dean’s fellowship and Scholarships following, and other scholarship programs under the Graduate School’s administration .
The Executive Assistant prepares a variety of financial reports (analytics, projections, expenditures, etc.), reviews and analyzes data, provides budgetary and policy recommendations to the Dean, develops, implements administers, monitors and balances School budgets of over $4M; ensures fiscal compliance, and accuracy and timeliness in monitoring accounts.
This position oversees P-card purchases and invoices to complete monthly transaction reports. The Executive Assistant consults with the Controller, Purchasing, Planning, Budget, and Analysis, and other offices, as needed. Attends pertinent workshops related to budgeting and finances.
The ideal candidate will possess strong organizational and communication skills and a collaborative spirit. If you are looking to enhance the operational efficiency of our Graduate School, we invite you to apply for this exciting opportunity.

Required Qualification

• Graduation from high school or equivalent education and five years of progressively responsible administrative support experience which included overseeing administrative office activities, maintaining complex records, and coordinating administrative communication including written and oral information to various managers and work groups; OR
• One year of experience as an Administrative Assistant IV in Nevada State service which included administrative support duties as described above; OR
• An equivalent combination of education and experience as described above.

Schedule
The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.
Compensation Grade
Grade 31
To view the classified compensation schedules, please visit:
Classified Compensation
. Select Salary schedule, PP01. In classified service, salary is in Grade and Step. The Grade is determined when the position was created. The Step is determined based on the Nevada Administrative Code.
Perks of PERS
Classified Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire. The PERS retirement plan is beyond compare. Please visit the Benefit Estimator
Retirement Calculator
for more information.
“I’m so thankful that I followed the path that led me to a PERS retirement. I was able to retire at age 60 with a paycheck close to my full salary. I watched the solid performance of PERS funds for 25 years. Even in times of a poor economy, PERS kept it together! I’m completely secure and confident that my retirement will always be there for me.” – Robin F.

Perks of Working at UNR

• Health insurance options including dental and vision -

Health Insurance

• Life insurance, long-term disability, generous annual and sick leave -

Classified Benefits

• E. L. Wiegand Fitness Center offers an annual or semester membership and spouse/domestic partner membership options.

E.L. Wiegand Fitness Center
-
Mountain EAP

supports employees (and eligible dependents) through life’s difficult moments.

• Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.
• Several Diversity Committees and Affinity Groups focusing on campus-wide diversity initiatives to ensure we are working to create a diverse and welcoming campus climate.

Diversity Groups

• Staff Employees’ Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate.

Please refer the Job description for details