Executive Assistant

at  Gregor Industries Inc

Are you an organized, adaptable, and detail oriented individual who enjoys working in a dynamic construction environment? Gregor Industries Inc. are seeking an Executive Assistant to join our team and support our office executive with various administrative and operational tasks.

Key Responsibilities:

• Attend meetings and take clear, detailed minutes
• Visit job sites to assist with documentation and client interactions
• Deliver client gifts and maintain positive client relationships
• Take high-quality photos of job sites for reports and updates
• Assist with email management and communications
• Support with research and reservations as needed
• Create presentations using PowerPoint
• Handle social media management and updates
• Manage and complete random tasks and projects as they arise
• Help develop procedures and contribute innovative ideas
• Manage the executive’s calendar, including appointments, travel arrangements, and meetings
• Handle incoming calls, emails, and other communications, and respond appropriately
• Prepare and edit correspondence, presentations, and other documents
• Plan and coordinate events, including conferences, seminars
• Maintain accurate records, including a filing system and contacts database
• Be resourceful and quick-witted to deal with problems and crises as they arise
• Have exceptional communication skills, both written and verbal
• Have strong interpersonal communication skills to build healthy relations with the team

Skills and Qualifications:

• Proficient in PowerPoint and general computer skills
• Excellent organizational skills with a strong attention to detail
• Strong written communication abilities, especially for concise and accurate note-taking
• Ability to travel to job sites, including occasional trips to Manhattan and New Jersey
• Friendly, professional demeanor when working with clients and team members
• Experience in managing emails and social media is a plus
• Creative thinker with the ability to contribute to process improvements
• Strong memory and the ability to juggle multiple tasks effectively
• Adaptable and comfortable with last-minute changes or unexpected challenges
• Valid driver’s license and reliable transportation required

If you are a motivated, friendly, and dependable individual looking for an opportunity to grow within the construction field, we encourage you to apply. We look forward to hearing from you!
Location
Huntington Station, NY
Department
Human Resources
Employment Type
Full-Time
Minimum Experience
Mid-level
Compensation
$20-$3

• Attend meetings and take clear, detailed minutes
• Visit job sites to assist with documentation and client interactions
• Deliver client gifts and maintain positive client relationships
• Take high-quality photos of job sites for reports and updates
• Assist with email management and communications
• Support with research and reservations as needed
• Create presentations using PowerPoint
• Handle social media management and updates
• Manage and complete random tasks and projects as they arise
• Help develop procedures and contribute innovative ideas
• Manage the executive’s calendar, including appointments, travel arrangements, and meetings
• Handle incoming calls, emails, and other communications, and respond appropriately
• Prepare and edit correspondence, presentations, and other documents
• Plan and coordinate events, including conferences, seminars
• Maintain accurate records, including a filing system and contacts database
• Be resourceful and quick-witted to deal with problems and crises as they arise
• Have exceptional communication skills, both written and verbal
• Have strong interpersonal communication skills to build healthy relations with the tea