Executive Assistant

at  Hamilton Locke

ABOUT US

Hamilton Locke, Australia’s fastest growing law firm, is evolving the traditional approach to corporate and commercial legal services. We are constantly removing the layers of bureaucracy, reacting quickly to change, providing exceptional service, and finding creative solutions to deliver smart advice.
We have offices in Sydney, Melbourne, Brisbane, Perth, Newcastle and Auckland, with our clients located across Australia, New Zealand and Internationally.
We have built a people-centric business from day one, bringing together top talent from across the globe. We are driven by maximising the ‘people experience’ – PX and creating a vibrant culture. We believe a strong PX drives the best possible ‘client experience’ – CX and therefore we strive to create a work environment focused on learning, teamwork and collaboration, underpinned by a values-based leadership model.

THE ROLE

Due to rapid growth, we are looking for an Executive Assistant who is highly organised and dependable to join our business supporting multiple Partners and their legal teams. We are a diverse group and are looking for someone who is enthusiastic and hard-working with a positive attitude.
Working full-time in our Brisbane office, this role allows you to utilise your superior interpersonal and communication abilities, excellent administration and organisational skills, and to play an integral part of the growth of the office and overall Group. We’re in search of someone who will embrace a variety of responsibilities that may come their way.

DUTIES OF THE ROLE INCLUDE:

• Proactively manage workflow on behalf of multiple Partners and their legal teams.
• Proactively manage complex calendars and email correspondence, scheduling internal and external meetings and coordinating travel arrangements.
• Support the objectives and values of the overall Group.
• Be able to work autonomously and manage internal and external client communication, preparation of legal documents, and maintenance of client and matter records and databases.
• Schedule and organise internal strategic meetings to support decision making processes and ensure efficient communication within the organisation.
• Support with external marketing and business development engagements, such as events, seminars, and client relationship-building activities, to help promote the growth and reputation of the firm.
• Create and deliver reports and presentations ensuring the communication of critical information is clear and compelling.
• Provide comprehensive billing and expense support, overseeing financial matters and managing administrative tasks to maintain the smooth management of the practice groups.