Executive Assistant

at  HarbourVest Partners LLC

JOB DESCRIPTION SUMMARY

For over forty years, HarbourVest has been home to a committed team of professionals with an entrepreneurial spirit and a desire to deliver impactful solutions to our clients and investing partners. As our global firm grows, we continue to add individuals who seek a collaborative, open-door culture that values diversity and innovative thinking.
In our collegial environment that’s marked by low turnover and high energy, you’ll be inspired to grow and thrive. Here, you will be encouraged to build on your strengths and acquire new skills and experiences.
We are committed to fostering an environment of inclusion that promotes mutual respect among all employees. Understanding and valuing these differences optimizes the potential of both the individual and the firm..
HarbourVest is an equal opportunity employer.
This position will be a hybrid work arrangement with at least 3 days per week in the London office.

EDUCATION PREFERRED:

• Bachelor’s degree or equivalent

EXPERIENCE:

• 3+ years’ EA experience working within the asset management or broader financial industry
• Experience supporting multiple people, managing a varied task list and adhering to deadlines.
• Comfortable with international travel arrangements.
• Ability to work across multiple time zones.
• Experience using Salesforce and Concur (desired but not essential) and proficient in MS Outlook, Word, Excel and PowerPoint
  Job ID R1647

Diary Management

• Support diaries across team members within the London based EMEA Investor Relations team, managing internal and external meeting co-ordination. Including scheduling across multiple time zones.
• Booking domestic and international travel (via agent).

Investor Relations Support

• Daily use of our CRM system Salesforce - ability to edit and manipulate data, maintaining and updating data regularly to ensure integrity.
• Ad hoc support with IR projects.
• Provide additional support or coordination of internal and external marketing events, client events and internal roadshows.
• Provide support for onsite team meetings/events (where required).

Administrative Support

• General admin support to wider team where required and support alongside other EA on team.
• Marketing production assistance; pull presentations from standard software tool.
• Expense consolidation (Concur) and allocation to appropriate funds.
• Provide cover for other EA in the team (where needed).