Executive Assistant

at  HR Solutions Client

EXECUTIVE ASSISTANT

Hours: 28 hours per week, (over 4 days)
Contract: Part-time, Permanent
Salary: £25,600 per annum
Location: Gresham College Bernard’s Inn Hall, Holborn, London, EC1N 2HH
Our client Gresham College is a charity which provides high-quality free education to the public across a broad range of subjects. The College aims to stimulate a love of learning and intellectual curiosity and to champion academic rigour, professional expertise and freedom of expression.
Gresham College has been providing free lectures within the City of London for over 400 years. Lectures are attended by an in-person audience and live-streamed around the world. We have currently had over 51 million online views. To watch please visit our website www.gresham.ac.uk or look on YouTube.
The College is now in year four of an exciting five-year plan which has the primary aim of increasing and broadening the audience which the College reaches. Working at Gresham College is hugely rewarding in terms of the breadth and range of subjects covered and the knowledge and intellectual reputations of our speakers.

THE ROLE:

Gresham College are looking to hire an Executive Assistant. The Executive Assistant will provide key business support to the Executive Director and the Senior Leadership Team of Gresham College. Working closely with the Executive Director, you will play a key role in organising the College’s work and ensuring that its senior management and College Council are well administered and effective.

KEY DUTIES AND RESPONSIBILITIES:

• To provide administrative support to the Executive Director, Members of College Council and Senior Leaders.
• Provide administrative support to the Executive Director in diary management, including correspondence, minute taking, arranging meetings, hosting guests and preparing reports.
• Provide administrative support to the Head of Fundraising and Engagement, including assisting with correspondence, sending acknowledgements of donations, record keeping and arranging meetings.
• Governance Administration to support the work of the Council and its subcommittees and associated groups, including elements such as giving notice of meetings, preparation of papers for meetings, minute taking and follow up, maintaining appropriate records of trustee details and interests.
• Support to the Executive Director in HR Administration, including maintenance of staff records on Breathe (admin system), collection of appropriate personnel files, staff recruitment administration and record keeping, administrative support for Academic recruitment.
• To support Gresham events, attending and assisting at lectures and events as agreed.
• To undertake such other duties as may from time to time be required.