Executive Assistant

at  ICEYE

WHO ARE WE?

ICEYE is the global leader in synthetic aperture radar (SAR) satellite operations for Earth Observation, persistent monitoring, and natural catastrophe solutions; owning and operating the world’s largest SAR constellation. ICEYE is headquartered in Finland and operates from five international locations with more than 600 employees from nearly 60 countries, inspired by the shared vision of improving life on Earth by becoming the global source of truth in Earth Observation.
Our satellites acquire images of Earth at any time – even when it’s cloudy or dark – providing commercial and government partners with unmatched persistent monitoring capabilities. Information derived from our SAR images helps customers make data-driven decisions to address time-critical challenges in various sectors, such as maritime, disaster management, insurance, and finance.
Our team is a tight-knit group of experts across many disciplines (e.g., engineering, software development, radar technology, etc.). We’re innovative, driven people who strive for excellence in everything we do. Teamwork, curiosity, and having fun are core values at ICEYE, and contribute to Making the Impossible possible!!

WHY SHOULD YOU WORK FOR US?

ICEYE is at the cutting edge of new technology and we are continuing to build and operate our commercial constellation of SAR satellites. Working with ICEYE, you will be part of making the impossible possible, whilst shaping the Earth Observation industry. You will work with varied, diverse and engaged colleagues to further the ICEYE mission. At ICEYE we realise that without great people we can not succeed, therefore you will be an integral, valued and appreciated colleague, with the ability to directly shape the vision and direction of the business.
We actively support Continuous Professional Development, and will provide access to a range of avenues to allow you to succeed, including courses, training and attendance at conferences. ICEYE is a place where your development, your growth and your success is a priority.
We are seeking an experienced Executive Assistant who will provide support to a small group of executives. A successful candidate will be self-motivated, quick-thinking, proactive and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and an unwavering attention to detail at all times.
This is a versatile and fast-moving position that requires someone who is able to exercise good judgment, to respond quickly to changes, and show significant initiative. A can-do attitude and willingness to roll up your sleeves beyond your immediate job description will guarantee you success in this role.

REQUIREMENTS

What will you need to be successful in this role?

• University degree in relevant discipline
• 3+ years of experience in an Executive Assistant or similar role
• Experience in an international environment / company (note: fast growing company or scale up environments is a huge plus)
• Ability and experience in handling confidential, sensitive and privileged information with great discretion and thoroughness.
• Full professional proficiency in English, both verbal and written (additional language skills is a plus).
• Excellent administration and organizational skills
• Proactive attitude with ability work both independently and collectively
• Strong problem solving and decision making skills with attention to detail
• Growth mindset and active and continuous independent learning
• Energetic and eager to tackle new projects and ideas
• Ability and experience in proactivity in anticipating the needs of an Executive and resolving potential challenges
• Proficiency with leveraging various technology and tools (e.g., Google Workplace, MS suites, Confluence, expense tools, project management tools, DocuSign, etc.) to make work efficient and productive

ROLE HIGHLIGHTS:

• Executive Assistant
• Espoo, Finland
• Permanent
• Office based, 4 days per week

WHAT WILL YOU DO IN THIS ROLE?

In this role, you will oversee administrative and organisational duties in support of two or three ICEYE executives. This will include coordinating calendar and meeting scheduling across various time zones, conducting regular calendar audits to optimize time management, and preparing meeting materials with great attention to detail. You will be taking meeting notes and ensuring subsequent follow-ups, managing the Executives’ email correspondence and internal/external requests, handling expenses (e.g., submission, approvals, and reporting).
You will be accountable for the executives’ travel needs (e.g., airfare, accommodations, and transportation) with the aim to be efficient, productive, and thorough (e.g. preparing comprehensive travel itineraries and agendas). You will support in preparing PowerPoint presentations, simple Excel workbooks, and Google docs. This will require you to be tech savvy and able to quickly pivot between tasks.
Furthermore, you will build trust and collaborate cross-functionally to optimize and prioritize business needs. This will include working closely with the Executive Assistant team and other business units are pivotal aspects of the position.

What will you need to be successful in this role?

• University degree in relevant discipline
• 3+ years of experience in an Executive Assistant or similar role
• Experience in an international environment / company (note: fast growing company or scale up environments is a huge plus)
• Ability and experience in handling confidential, sensitive and privileged information with great discretion and thoroughness.
• Full professional proficiency in English, both verbal and written (additional language skills is a plus).
• Excellent administration and organizational skills
• Proactive attitude with ability work both independently and collectively
• Strong problem solving and decision making skills with attention to detail
• Growth mindset and active and continuous independent learning
• Energetic and eager to tackle new projects and ideas
• Ability and experience in proactivity in anticipating the needs of an Executive and resolving potential challenges
• Proficiency with leveraging various technology and tools (e.g., Google Workplace, MS suites, Confluence, expense tools, project management tools, DocuSign, etc.) to make work efficient and productiv