Executive Assistant (In-Office)

at  The Executive Space

JOB OVERVIEW

• Date Posted: Posted 5 days ago
• Location: Somerset West, Western Cape
• Job Title: Executive Assistant (In-Office)
• Salary: R16,800
• Education Level: High School / Matric
• Job Level: Intermediate
• Minimum Experience: 1 - 3 Years

ABOUT US:

At The Executive Space, we specialize in providing personalized and efficient virtual executive assistance to a wide range of clients.
We are seeking detail-oriented, proactive, and professional Executive Assistants to join our team in our Somerset West office.
While our clients are virtual, this role requires you to work from our office, ensuring a collaborative and supportive environment.

KEY REQUIREMENTS:

• Proven experience as an Executive Assistant or in a similar administrative role.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with other online collaboration tools (Zoom, Google Workspace, etc.).
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to multitask and prioritize workloads in a fast-paced environment.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and within a team environment.
• A positive attitude, professional demeanor, and commitment to providing exceptional service to clients.
• Must be based in Somerset West or willing to commute daily to the office.

PREFERRED QUALIFICATIONS:

• Experience working in a virtual assistance environment.
• Familiarity with online project management tools (e.g., Asana, Trello).

• Provide comprehensive virtual administrative support to clients, including calendar management, email management, travel coordination, and project assistance.
• Manage client communications effectively, ensuring professional and prompt responses via email, phone, and virtual meetings.
• Organize and schedule meetings, appointments, and tasks for clients, ensuring all deadlines are met.
• Coordinate travel arrangements, itineraries, and accommodations for clients.
• Assist with personal tasks such as online shopping, event planning, and home management.
• Conduct research, data entry, and compile reports as requested by clients.
• Maintain clear, professional, and regular communication with clients to understand their preferences and needs.
• Uphold confidentiality and ensure that all sensitive information is managed with discretion.