Executive Assistant

at  KEYSTONE ARCHITECTURE

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POSITION

Executive Assistant - Abbotsford
W H O W E A R E
Keystone has a well-established reputation for providing a client-focused approach. For over 35 years,
we have shaped spaces that balance innovation and practicality, turning projects into developments of
lasting value. Our people are at the core of who we are and our success, and we’re dedicated to fostering an
environment where creativity, collaboration, and growth thrive. With a diverse portfolio and a supportive
team structure, we provide unique opportunities for our employees to gain hands-on experience across
various project types, phases, and locations, working with diverse client groups.
T H E P O S I T I O N
We are excited to offer an opportunity for a proactive and detail-oriented Executive Assistant to join our
team. In this role, you’ll support our principals, management team and administrative leaders, contributing
to smooth office operations and helping the team work efficiently. This is an ideal position for an organized
individual looking to make a meaningful impact in a dynamic and collaborative environment.
As an Executive Assistant at Keystone, you will play a key role in supporting our Principals and senior
team members with a wide range of tasks to ensure smooth office operations. Key responsibilities include
managing the Keystone Principals’ calendars and coordinating their daily schedules, preparing necessary
documents for meetings, and overseeing boardroom bookings and organization. You’ll handle office
correspondence, manage supplies, and maintain an organize workspace. In addition, you’ll assist with
special projects, support meeting coordination by preparing documents and distributing action items, and
maintain confidential information with utmost discretion.
You’ll also contribute to our office culture by coordinating team-building activities and supporting the
Director of Administration with operation tasks for both offices. This role includes budget tracking, assisting
with credit card reconciliations, and providing administrative support to our senior leadership team. Your
proactive and organized approach will be essential in helping Keystone run smoothly and efficiently.
This role offers a unique opportunity to work closely with a team that values expertise, teamwork, and a
client-focused approach. Join us in an environment where your skills and attention to detail will be valued
and where you’ll play an essential part in our continued success.
Q U A L I F I C A T I O N S
» 5+ years of experience in an Administrative Role -
Executive Assistant Experience is preferred.
» Strong working knowledge of Microsoft Word,
Excel, and Outlook
» Completion of an Applied Business Certificate
and/or equivalent education and/or equivalent
work experience in a professional atmosphere
S K I L L S
» Proficient with MS Office Suite and basic office
equipment.
» Excellent organizational and multitasking skills,
with the ability to prioritize tasks and meet
deadlines
» Strong written and verbal communication skills
» Strong attention to detail and ability to maintain
accuracy in all tasks
» A positive attitude, strong work ethic, willingness
to learn, and open to collaboration
» Sense of humour and ability to have fun!
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W H A T W E O F F E R
We have a highly team-oriented, positive and collaborative work environment and we generously reward
the success that we achieve together as a team. Our total compensation package includes (but is not
limited to) the following:
» Competitive salary and performance-based bonuses
» Employees share in the profits through a performance metrics-based bonus system
» Benefits plan including dental, extended medical (with generous paramedical practitioners
coverage), vision, life and disability insurance
» Higher than standard vacation allowances and allotments
» Continuing education allowance
» Opportunties for professional development and career growth
» Regular events and team building activities
» Work/life balance
» Friendly and collaborative work environment
The successful candidate will be offered a competitive compensation package that will vary depending
on experience and qualifications. The expected salary range for this position is $52,000 - $66,500 per
year (based on an hourly equivalent).
H O W T O A P P L Y
Qualified candidates interested in this exciting career opportunity should send their cover letter and
resume to careers@keystonearch.ca.
For further information on our firm and projects, please visit our website at keystonearch.ca or visit our
LinkedIn page.
If you’re looking for more than just a job, join us at Keystone Architecture to be part of an innovative
team where you’ll have the opportunity to grow your career

Please refer the Job description for details