Executive Assistant

at  KORNFERRY

Requisition ID
17413
Country
Denmark
Location type
Hybrid
State / Province
Kobenhavn
City
Copenhagen
About Us
Korn Ferry is a global organizational consulting firm. We help clients synchronize strategy and talent to drive superior performance. We work with organizations to design their structures, roles, and responsibilities. We help them hire the right people to bring their strategy to life. And we advise them on how to reward, develop, and motivate their people.

Our 10,000 colleagues serve clients in more than 50 countries. We offer five core solutions:

• Organizational Strategy
• Assessment and Succession
• Talent Acquisition
• Leadership Development
• Total Rewards

Job description
This is an exciting new role to support three senior leaders within our fascinating Assessment and Succession solution. This solution delivers services to international clients such as assessing their senior executives and offering coaching and Executive Development programmes.
The Executive Assistant will be Copenhagen based (mostly office but can work from home too) and will be responsible for coordinating calendars, travel schedules, client and candidate meetings and preparing expense reports. As a central point of contact, the role must ensure high quality of customer service to both internal and external clients and visitors.
The ideal candidate will possess administrative operations experience and have the ability to work independently yet take direction from managers. The candidate must be well- organised, a self-starter, flexible and resourceful. The role requires initiative and organisational skills to represent Korn Ferry in a professional and polished manner with the goal to ensure a high degree of client satisfaction, both internally and externally. Experience in a professional office environment is required as well as strong technical skills. Core competencies required to excel in this role are quality control, attention to detail, ability to prioritise, communication, problem solving, adaptability and empathyю

• Serve as central point of contact for administrative enquiries and for consultants to access specialised services including graphics, production, and operations. Use knowledge of corporate resources and strong internal relationships to work efficiently
• Coordinate travel schedules, both domestic and international for consultants, preparing a detailed itinerary prior to departure
• Assist with other administrative / operational duties such as file maintenance, photocopying, scanning, mailings, trouble shooting and meeting planning
• Support other colleagues when possible and needed (i.e. providing coverage for other administrative assistants) providing timely answers to requests
• Maintain calendars including internal meetings, conference calls involving multiple time zones, setting virtual meetings, and client meetings, ensuring IT equipment is set up and coordinate materials, supplies and catering as required
• Collaborate with consultants and accounting to open projects and follow up on receivables as needed
• Prepare and submit regular and accurate expense reports and reconcile statements
• Code and submit invoices, prepare check requests
• Prepare/save regular timesheets, showing utilization time allocated to engagements
• Use utmost discretion and professionalism when working with confidential information
• Update business development database as instructed
• Compile, prepare, edit and format various reports, presentations and business documents, and analyses data and information from identified sources within prescribed guidelines and procedures