Executive Assistant

at  KORNFERRY

Requisition ID
17953
Country
Netherlands
Location type
Hybrid
State / Province
Amsterdam
City
Amsterdam
About Us
Korn Ferry is a global organizational consulting firm. We help clients synchronize strategy and talent to drive superior performance. We work with organizations to design their structures, roles, and responsibilities. We help them hire the right people to bring their strategy to life. And we advise them on how to reward, develop, and motivate their people.

Our 10,000 colleagues serve clients in more than 50 countries. We offer five core solutions:

• Organizational Strategy
• Assessment and Succession
• Talent Acquisition
• Leadership Development
• Total Rewards

Job description
Korn Ferry is a global organizational consulting firm. We help clients synchronize strategy and talent to drive superior performance. We work with organizations to design their structures, roles, and responsibilities. We help them hire the right people to bring their strategy to life. And we advise them on how to reward, develop, and motivate their people.

Our 11,000 colleagues serve clients in more than 50 countries. We partner with 99% of Fortune’s Most Admired Companies and our clients are 25 times more profitable than their peers, outperforming the S&P 500 by over five times. We achieve this through five core solutions:

• Organizational Strategy
• Assessment and Succession
• Talent Acquisition
• Leadership Development
• Total Rewards

EXPERIENCE AND PROFESSIONAL QUALIFICATIONS

• Candidates will ideally be either educated to degree level or have equivalent qualifications / or demonstratable work experience in the EA/administration field
• Excellent PowerPoint skills with high proficiency in the Microsoft Office suite (Outlook, Word and Excel) • Relevant experience of supporting leaders and senior professionals within a Professional Services environment

PURPOSE OF THE POSITION

The Executive Assistant in our Executive Search solution is responsible for providing project co-ordination and administrative support. The role provides project co-ordination and management of all opportunities and engagements being executed by consultant (s) and on-going business development projects, including monitoring the process, assuring completion of internal and external documentation, and attachment of required documentation to relevant internal systems including Searcher (core database application used to help conduct candidate searches and candidate sourcing), Salesforce and PSA.

KEY RESPONSIBILITIES

• Extensive client liaison throughout the search process, both written, over the phone and in person. EAs will be working closely with high level executives and their support teams and must be comfortable building a rapport quickly, to ensure a good working relationship with clients throughout the project
• Maintain strictest confidentiality at all times when dealing with sensitive client and candidate information
• Open and close engagements properly in Searcher and PSA or using cross-border alternatives; assure that all required documentation is completed and processed
• Review/approve monthly client billing invoices to ensure accurate invoicing; monitor accounts receivable aging detail and unbilled expenses and assist in timely account collections
• Draft proposals, position specifications and candidate resumes, in co-ordination with other EAs and consultants/associates on the team
• Help prepare and edit Pitch Decks and proposals in PowerPoint
• Schedule, organise and log candidate meetings with consultants and clients
• Organise both consultant and candidate travel where necessary (domestic and international), liaising as appropriate with the client to ensure smooth organisation of travel plans
• Ensure that candidate education verifications are completed on a timely basis
• Ensure accurate and timely Searcher notations for candidates, engagement and business development individuals/companies
• Assist in business development as needed/necessary including using internet to research companies, individuals and industries; update consultant’s business development activities and opportunity management on SalesForce and Searcher as appropriate
• Monitor all engagements exported or shared with other offices and/or consultants worldwide • Produce written responses to resumes and phone contacts
• Review all reports from accounting to ensure accuracy, requesting corrections when and where necessary
• Prepare and submit accurate and timely expense reports for consultant (s) using internal Concur tool
• Periodic backup telephone/admin support during absences
• Participate in regularly scheduled office meetings
• Keep up to date of KF policies and procedures and software by reviewing all emails and attending training sessions where necessary
• Participate in training new hires and temporary staff
• Maintain Partner’s business calendar and co-ordinate travel and interview schedules
• Maintain Partner’s contact directories (Searcher, Outlook, lists etc)
• Work with other practice EAs as necessary to organise ad-hoc events and BD mailings