Executive Assistant

at  Lidl Asia Pte Limited

Summary

The objective of the position is to:

• Provide a full spectrum of secretarial and administrative support to the Senior Director, IT

What you’ll do

The holder of the position is mainly responsible for the following areas in coordination with his / her superior:

• Provide full spectrum of secretarial and administrative support to the Senior IT Director by managing/maintaining up-to-date schedules of appointments, business functions and travel arrangement
• Coordinate logistics needs for business meetings or conferences and prepare meeting agenda, minutes or related materials for specific meetings
• Organise IT vendor calls & meetings, NDAs, SOW review with Procurement and Legal
• Administer the licenses for IT Applications, coordination with Procurement
• Publish / Refresh 2 months advance leave plan of IT Team
• Handle internal and external business correspondences independently
• Handle confidential information and maintain proper filing system
• Manage to support other ad-hoc projects and duties
• Support during budgeting by collating IT streams submission for review and internal discussions
• Prepare presentations and participate in department planning meeting
• Share meeting minutes that involves Snr IT Director and directs meetings that are organised by Department Head

What you’ll need

• Degree holder with minimum 5 years of relevant secretarial experience
• Good command of spoken and written English
• Experience in buying office / trading / manufacturing industry is a plus
• Excellent computer literacy and Microsoft Office skills
• Mature, detailed minded, fast learner, well organised with strong sense of responsibility
• Flexible, able to work independently under pressure and multi tasked
• With high level of personal integrity and good communication skills
• Strong presentation and writing skills

What you’ll receive
We are dedicated to fostering a family-friendly culture and work environment. We are an equal opportunities employer and welcome applications from all candidates with the required skills and experience. We enable fair pay within the company by creating non-discriminatory salary systems. Working at Lidl & Kaufland Asia is rewarding, in every sense, because we give you the training to succeed in your role and plenty of opportunities to progress your career here. We are accredited as a Fair and Progressive employer by the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP).

Market Leading Remuneration Package:

• Annual wage supplement and discretionary bonus
• Life Insurance
• Medical Insurance

Supportive Environment:

• Out of Office leave for important appointments
• In-house training courses
• Training sponsorship scheme

Work-life Balance:

• 5-day week
• Competitive Annual Leave
• Charity, Community and Sporting Events

If you are not invited for an interview within 4 weeks, we regret that your application was not suited to this vacancy.
For more company information, please feel free to visit: http://www.lidl.asia
Personal data collected will be used for recruitment related purposes only and will be destroyed after 12 months.
Location
— 23313.7 away
30 Pasir Panjang Road 12-31/32 Mapletree Business City
117440 Singapore
Contract Type
Full Time
Entry Level
Experienced
IT
Reference no.
508505

• Provide full spectrum of secretarial and administrative support to the Senior IT Director by managing/maintaining up-to-date schedules of appointments, business functions and travel arrangement
• Coordinate logistics needs for business meetings or conferences and prepare meeting agenda, minutes or related materials for specific meetings
• Organise IT vendor calls & meetings, NDAs, SOW review with Procurement and Legal
• Administer the licenses for IT Applications, coordination with Procurement
• Publish / Refresh 2 months advance leave plan of IT Team
• Handle internal and external business correspondences independently
• Handle confidential information and maintain proper filing system
• Manage to support other ad-hoc projects and duties
• Support during budgeting by collating IT streams submission for review and internal discussions
• Prepare presentations and participate in department planning meeting
• Share meeting minutes that involves Snr IT Director and directs meetings that are organised by Department Hea