Executive Assistant

at  Logel Homes

Join our growing team as an Executive Assistant where you will orchestrating seamless support for our President, and CEO. This dynamic position requires an individual who is highly organized, detail-oriented, and capable of managing a wide range of responsibilities. The successful candidate will thrive in a fast-paced environment, possess excellent communication skills, and maintain a professional and positive demeanor.
Logel Homes was created in 2000 to bring signature quality and value to townhome and condominium buyers. Logel Homes is proudly one of Canada’s Best Managed Companies (Platinum Standard), the 8-time winner of Customer Insights Best Customer Experience and 2020,2021& 2022 Multi-Family Builder of The Year. With an exciting, vibrant, and stimulating workplace within the home building industry, the driven team, is the embodiment of “Excellence Comes Standard”.

EDUCATION

• Completed High School Diploma
• Post-Secondary education is considered an asset.

EXPERIENCE

• 5 years’ experience in a senior administrative role (ideally supporting more than one Executive)

SKILLS

• Bachelor’s degree in business administration or related field preferred.
• Exceptional organizational skills and the ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills.
• High level of discretion and the ability to handle sensitive information.
• Strong problem-solving and decision-making abilities.
• Adept at using calendar and scheduling software.

ABILITIES

• Ability to prioritize and problem-solve.
• Ability to handle a multitude of administrative tasks simultaneously.
• Ability to take initiative for and ownership of projects.
• Ability to follow up on tasks.
• Ability to work effectively in a multi-disciplinary team environment.
• Ability to build cross departmental relationships inside and outside the organization.

OFFICE MANAGEMENT DUTIES:

• Act as the primary liaison for all office-related matters, including maintenance, procurement of office supplies, and communication of fire drill notifications.
• Strategically plan and execute the office layout and seating arrangements to optimize team efficiency.
• Maintain meticulous control over the inventory of office supplies at Logel Homes head office.
• Execute procurement processes for non-stationary office equipment and furniture for both the head office and show suites.
• Oversee the acquisition of office stationery supplies, branded bottled water, branded coffee cups/lids, and name badges for sales centers and sales staff.
• Coordinate the seasonal update of planters at sales centers twice a year (summer/winter).
• Ensure the upkeep of a well-organized office environment, including storage rooms, coffee stations, and shared spaces.
• Facilitate the procurement of coffee supplies as needed.
• Manage the procurement of Logel Homes branded items for various departments, including warranty, construction, executive team, and onboarding.
• Arrange for the acquisition of key fobs and business cards (if required) for new staff members.
• Regularly update and distribute the staff phone list to allusers@logelhomes.com as needed.
• Address employee inquiries related to office management issues, such as stationery and hardware procurement.
• Coordinate the delivery and return of archived files in an organized manner.
• Take charge of organizing company staff events, which include the annual lawn bowling, bowling, and paintball activities.
• Oversee the procurement of artwork and frames for offices and shared areas and coordinate their installation.
• Provide administrative support to the customer service team by sourcing customer possession gifts.
• Collaborate with the volunteering committee to offer administrative assistance for their initiatives.
• Assist management staff as needed.