Executive Assistant (m/f/d)

at  Adidas

Purpose & Overall Relevance for the Organisation:
Support the VP Digital Wholesale & VP Business Development & Head Office for Global Sales and deliver a high service mentality to ensure effective and efficient organization in the department.

Key Responsibilities:

• Take charge of routine correspondence to ensure timely and accurate response
• Format, type and edit a variety of material, including correspondence, memos, minutes, reports and confidential material
• Schedule and organize internal and external meetings/conferences
• Coordinate and execute travel arrangements and support the entire DSS team (e.g. flight and hotel booking, Visa)
• Support to complete travel expense reports
• Handle the department cost center, including regular monitoring for budgets, approval of invoices to ensure correct accounting transactions
• Maintain and update templates, department files and Organizational charts and assist in creating/revising of presentations
• Assist in and coordinate projects and assignments as requested/directed

General tasks:

• Order office supplies and administrate the shopping platform
• Coordination and administration of investment requests (budget management)
• Support the on boarding of new team members (workspace, hardware supply, master data maintenance, access rights, office supplies, etc.)
• Supporting office setups and moves within HQ
• Understands and provides information about standards, processes and policies
• Support the teams in day to day business

Authorities:

• i. A.

Key Relationships:

• Global Sales (Global Retail, Digital, Global WHS)
• Global IT
• Global Brand
• Markets
• Finance (Global, Sales and Brand)
• Senior Executive Board Assistants

Knowledge, Skills and Abilities:

• Creative and open-minded individual
• High level of service orientation and passion in dealing with diverse internal and external stakeholders/ customers
• Ability to work as adaptable and agile team player in a volatile and ambiguous environment
• Very good communication skills
• Fluent in written and spoken English is a must. Another language is a benefit
• Very good organizational skills and basic project management skills
• Progressed working knowledge of Microsoft Office (particularly Excel, PowerPoint, Word, Outlook) and affinity for tools
• Experience from a Market Sales Organization will be a plus

Requisite Education and Experience / Minimum Qualifications:

• +3 years of work experience as Executive Assistant or similar
• Experienced in job and fully qualified/trained
• Combined theoretical and practical knowledge incl. company policies and practices
• Basic knowledge in related job areas

Key Responsibilities:

• Take charge of routine correspondence to ensure timely and accurate response
• Format, type and edit a variety of material, including correspondence, memos, minutes, reports and confidential material
• Schedule and organize internal and external meetings/conferences
• Coordinate and execute travel arrangements and support the entire DSS team (e.g. flight and hotel booking, Visa)
• Support to complete travel expense reports
• Handle the department cost center, including regular monitoring for budgets, approval of invoices to ensure correct accounting transactions
• Maintain and update templates, department files and Organizational charts and assist in creating/revising of presentations
• Assist in and coordinate projects and assignments as requested/directe

General tasks:

• Order office supplies and administrate the shopping platform
• Coordination and administration of investment requests (budget management)
• Support the on boarding of new team members (workspace, hardware supply, master data maintenance, access rights, office supplies, etc.)
• Supporting office setups and moves within HQ
• Understands and provides information about standards, processes and policies
• Support the teams in day to day busines