Executive Assistant - Maternity Leave

at  Sonae Sierra

Sonae Sierra is an international real estate company dedicated to delivering solutions to meet our client’s ambitions. We develop, manage and invest in sustainable retail assets and provide services for clients in geographies as diverse as Europe, South America, North Africa and Asia, while creating shared value for our business and society.
We work with enthusiasm, perseverance and boldness in an ever-changing environment. In our learning culture you will find multiple opportunities to develop yourself. Join us in shaping the future of real estate.
We are currently looking for a new member for the People & Culture, Employee Wellness & Workplace team to join us in the position of Executive Assistant - Maternity Leave.
Working Place: Sonae Sierra’s Central Offices in Maia

REQUIREMENTS:

• Proven experience as a receptionist, secretary or administrative assistant
• Experience of 3 years assisting Executives as a plus
• Fluency in English
• Proficiency in Microsoft Office Suite
• Solid written and verbal communication skills
• Resourceful and proactive
• Excellent organizational and time management skills with the ability to prioritize tasks efficiently

• Provide general administrative support (preparing letters and documents, filing, data entry, translations, etc.)
• Preparation of Presentations and marketing materials preparation
• Schedule and assist with appointments, meetings or conferences
• Plan and book travel arrangements
• Prepare expense reports
• Set up orders for services or goods
• Greet and attend to visitors, taking over reception when required
• Answer incoming calls, providing information, taking messages or redirecting the calls as needed
• Receive and sort mail and deliveries
  At Sonae Sierra, we are committed to creating a workplace that is diverse, equitable, and inclusive. We believe that every individual deserves to be treated with respect, regardless of their race, religion, color, national origin, gender, sexual orientation, age, marital status, disability status, or any other characteristic protected by law. We welcome and encourage applicants from all backgrounds to apply for opportunities with us, and we strive to ensure that our recruitment process is fair and transparent.
  If this sounds like the kind of challenge you would enjoy, we’d love to hear from you