Executive Assistant

at  Mazars Australia

• EA to 4 Partners
• EA & operational duties
• Hybrid working conditions with flexible full time hours

ABOUT THE JOB:

This role would suit a self-motivated and experience Executive Assistant who is enthusiastic about seeking variety and a challenge. Working directly for four Partners and their teams across two service lines. Its fast-paced and detailed position and, above all, is the glue within the team. A fantastic opportunity for someone keen to make this role their own. The Executive Assistant role provides coordination, operational and general support for the team and Partners.

Coordination

• Working directly with 4 Partners across Audit and Financial Advisory.
• Liaison with heads of support function units including quality, marketing and finance.
• Assisting with the day to day management of a team of up to 50 people.

Administration

• Administration and coordination for the team and Partners.
• Team invoicing and billing management.
• Team debtor management and direct liaison with internal accounts team.
• General administrative tasks including document management.
• Maintenance of CRM data base.

Reporting

• Creating, modifying and distributing key reports to various stakeholders.
• Ensure client documentation, such as letters, reports, tenders, etc, are accurate before client distribution.
• Monitoring partner’s financial target and assisting by generating reports and following up with teams.

Operations

• Management of team resources including IT equipment.
• Management of team resource allocations.
• Management of team administration tasks including:
• Management of all confirmation processes.
• Establishment and maintenance of client data transfer platforms.
• Management of various tasks integrated into our quality control processes.
• Maintenance of marketing credentials and associated database.
• Assistance with client on-boarding processes.
• Assistance with risk management and client acceptance protocols.
• General administrative support to the team.

Executive Assistant

• Taking minutes for key internal meetings.
• Scheduling client meetings, lunches, and business travel.
• Maintenance of licensing and related registrations.
• Ad-hoc support up to 4 partners.