Executive Assistant

at  NEW LIFE CENTERS OF CHICAGOLAND NFP

POSITION SUMMARY

The Executive Assistant to the CEO position is full-time, 40 hours per week (exempt, benefits available) and will primarily take place at our Little Village locations. The Executive Assistant is responsible for performing a variety of administrative tasks and to support the CEO. May require some local travel (reimbursable). Pay commensurate with experience. This position is in-person.

SKILLS & QUALIFICATIONS

• Must become a Certified Mandated Reporter. Training provided.
• Must pass a background check, must not have any pending cases.
• Must pass a Child Abuse and Neglect Tracking System background check.
• Must pass a National Sex Offender Registry background check.
• Associate degree required. Bachelor’s degree preferred.
• Must have a working phone and phone number.
• Work experience as an Executive Assistant, Personal Assistant, or similar role.
• Cross-cultural competency.
• Excellent verbal and written communication skills.
• Ability to effectively work independently, problem-solve, multi-task and take initiative.
• Outstanding organization and time management skills.
• Highly detail oriented.
• Excellent MS Office knowledge.
• Familiarity with office machinery and applications (e.g., e-calendars and copy machines).
• Must be willing to be trained, and proficiently utilize database(s) and information tracking systems relevant to duties.
• Discretion and confidentiality.
• Ability to establish and maintain effective working relationships with others.
• Valid Illinois driver’s license, insurance, good driving record, access to a vehicle. Subject to driving background check.
• Bilingual English/Spanish preferred but not required.

• Manages the CEO’s calendar.
• Make travel and accommodation arrangements.
• Prepares and completes CEO’s expense reports.
• Manages emails by prioritizing, organizing, and responding as necessary.
• Assists in pushing projects CEO is managing forward.
• Format information for internal and external communication – memos, emails, presentation, reports, etc. as needed by the CEO.
• Take minutes during meetings when necessary.
• Screen and direct phone calls and distributes correspondence.
• Provides timely communication between CEO and executive members, staff, and outside partners.
• Act as a point of contact among executives, employees, and other external partners.
• Manages information flow in a timely and accurate manner.
• Approves credit card report and timecards.
• Supervision includes regular check-ins with CEO.
• Maintains accuracy of budget if applicable.
• Participates in required evaluations and audits.
• Demonstrates New Life Centers’ values.
• Attends required meetings and trainings.
• Other duties as assigned by the Supervisor.