Executive Assistant/Office Coordinator

at  Vancouver Coastal Health

COME WORK AS AN EXECUTIVE ASSISTANT/OFFICE COORDINATOR WITH VANCOUVER COASTAL HEALTH (VCH)!

Vancouver Coastal Health is looking for an Executive Assistant/Office Coordinator to join the Medical Admin team at Richmond Hospital. Apply today to join our team!

EDUCATION & EXPERIENCE

• Graduation from a recognized executive assistant post-secondary Diploma program.
• Five to seven (5-7) years’ experience supporting senior executive(s) or an equivalent combination of education, training and experience.
• Must have advanced word processing, spreadsheet, presentation, desktop publishing, and database software skills and the ability to type a minimum of 60 w.p.m.
• Bachelor’s Degree preferred.

KNOWLEDGE & ABILITIES

• Exercises considerable judgment, tact and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature.
• Liaises in a professional and courteous manner with SET members, senior leaders, managers/directors, staff and the public to gather and disseminate information.
• Communicates in a compelling, clear and understandable manner (both verbally and in writing) and uses strong persuasion abilities to represent the needs of the Senior Medical Director and organization.
• Applies excellent time management skills to prioritize and complete assignments in a manner that optimizes departmental effectiveness and contributes to organizational success.
• Practices care and thoroughness when maintaining, monitoring, calculating and summarizing data, records and budget information.
• Collaborates with peers and/or provides leadership and direction to staff to ensure administrative systems and processes are consistently followed and monitored for effectiveness. Ensures gaps are addressed and resolved when identified.
• Employs expertise in the use of desktop computer applications to create a variety of documents and presentations.
• Exhibits strong leadership abilities to coordinate an executive office and administrative staff ensuring seamless delivery of administrative services.
  Closing Statement:
  The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.
  As per Ministry of Health policy, all health care workers working in publicly-funded health care facilities are required to report their past receipt of certain vaccines or history of certain infections. Collecting these records will allow for offering of any missing vaccines, and for appropriate actions to be taken in the event of any future exposure to a communicable disease or during outbreaks. For all new hires and appointments to Vancouver Coastal Health, you will be asked to provide this information as part of the onboarding process.

Please refer the Job description for details