Executive Assistant/Office Manager

at  Journal Technologies

WHO WE ARE:

At Journal Technologies, we believe our technology can be a force for good in the world ensuring the proper and efficient functioning of some of the most foundational aspects of society - the courts and justice system.
We create and implement enterprise software that supports the administration of justice, currently in the United States, Canada, and Australia. While our eSeries product suite enables governments and their employees to deliver continued foundational court processes, our R&D focuses on leveraging emerging possibilities with technology to improve access and efficiency.
Headquartered in Los Angeles, Journal Technologies is a long-time, wholly-owned subsidiary of Daily Journal Corporation (NASDAQ: DJCO). We also have a major office in Logan, Utah, a team in Melbourne, Australia, an office in Victoria, Canada and a growing number of remote staff across North America and the world.
Under our next generation of leadership, we’re implementing a new vision for the company that prioritizes building an extraordinary workplace with empowered people at the heart of our business. Great people want to collaborate with great people, and we are actively looking for smart, motivated people who care deeply about the work they do.

EXECUTIVE ASSISTANT/OFFICE MANAGER:

We are seeking a seasoned Executive Assistant to work closely with Journal Technologies’ senior leadership team. This role combines typical Executive Assistant activities with other Office Management responsibilities. The successful candidate will seamlessly execute a high volume of day-to-day administrative tasks, including organization, communication, and scheduling with minimal guidance or supervision.
Strong professional writing and editing skills will be highly valued, as will a proven ability to understand and work towards desired outcomes (versus being more limited to following prescribed processes).
Though we are generally proponents of remote work (and a remote-based role will be considered for exceptional candidates), we believe there will be many benefits for the individual to be primarily based at our Victoria, BC office.

QUALIFICATIONS/CAPABILITIES:

• 4+ years of executive-level administrative support experience, ideally in the technology sector.
• A bachelor’s degree in business administration, or a related field, will likely an asset.
• Highly organized and with outstanding attention to detail; a proven ability to keep the urgent and important in check.
• Excellent communication and interpersonal skills; working well with all levels of internal management and staff to get things done and help hold people accountable. A sense of humor, and understanding people and their overarching motivations will be assets.
• Superb writing and editing skills to create high-quality, professional written communications.
• Proven ability to work with minimal guidance to figure out approaches to solve problems and achieve outcomes.
• Comfort with technology tools such as Microsoft Office, Teams and Slack; and a willingness to find, evaluate and implement new productivity software.
• Capability to implement and abide by Knowledge Management standards and methodologies.
  The above statements describe the general nature and level of work being performed in this job function. They are not intended to be an exhaustive list of all duties; additional responsibilities may be assigned.
  Reports to: Director of People Operations
  Location: Victoria, BC -In office multiple times a week.