Executive Assistant & Office Manager

at  UiPath

Life at UiPath:
The people at UiPath believe in the transformative power of automation to change how the world works. We’re committed to creating category-leading enterprise software that unleashes that power.
To make that happen, we need people who are curious, self-propelled, generous, and genuine. People who love being part of a fast-moving, fast-thinking growth company. And people who care—about each other, about UiPath, and about our larger purpose.
Could that be you?
Overview:
At UiPath, we are on a mission to accelerate human achievement through AI-powered automation. We envision a world where technology empowers people, liberating them from mundane tasks and allowing them to focus on what truly matters. Our commitment to innovation drives our work, and our culture serves as our guiding compass.

KEY RESPONSIBILITIES:

• Manage and maintain executives’ schedules, including calendaring, time management, and preparation for both internal and external meetings.
• Lead and execute team events, social gatherings, offsite meetings, and more.
• Provide on-site support during key events and coordinate logistics for major meetings.
• Prepare detailed agendas, travel itineraries, visa applications, and materials for conferences and social events.
• Handle daily scheduling, coordinate both domestic and international travel, and process expense reports for senior executives.
• Facilitate clear and efficient cross-functional communication.
• Embrace a growth mindset: be curious, dream big, take risks, and learn from mistakes.
• Manage expense reports, process vendor invoices, and handle supplies procurement as per departmental needs and budget.
• Provide extended support to other teams as approved by the Manager.

KEY RESPONSIBILITIES:

• Manage staff onboarding by coordinating with hiring managers to ensure all necessary tools and access are provided.
• Act as the primary coordinator for office vendors, overseeing the procurement and delivery of daily supplies.
• Support logistics and coordination for executive visits and manage arrangements as needed.
• Collaborate with the DEI council to support and organize CSR/DEI events.
• Bring passion and energy to the workplace, embodying UiPath’s values of immersion, humility, boldness, and speed.

What you’ll bring to the team:

• Positive attitude and enthusiastic team player.
• Strong research skills and proficiency in computer applications like MS Office, Coupa, Jira, and Concur.
• Excellent interpersonal skills to interact effectively with all levels of internal staff, clients, and vendors.
• Ability to complete tasks promptly with excellent judgment and problem-solving skills.
• Strong planning and decision-making capabilities to develop and implement office programs.
• Advanced proficiency in Microsoft Word and Excel.

• This position requires being onsite at our Singapore office from 9 AM to 6 PM, Monday through Friday.

  :
  Maybe you don’t tick all the boxes above— but still think you’d be great for the job? Go ahead, apply anyway. Because we know that experience comes in all shapes and sizes—and passion can’t be learned.
  Many of our roles allow for flexibility in when and where work gets done. Depending on the needs of the business and the role, the number of hybrid, office-based and remote workers will vary from team to team. Applications are assessed on a rolling basis and there is no fixed deadline for this requisition. The application window may change depending on the volume of applications received or may close immediately if a qualified candidate is selected.
  We value a range of diverse backgrounds, experiences and ideas. We pride ourselves on our diversity and inclusive workplace that provides equal opportunities to all persons regardless of age, race, color, religion, sex, sexual orientation, gender identity and expression, national origin, disability, neurodiversity, military and/or veteran status, or any other protected classes. Additionally, UiPath provides reasonable accommodations for candidates on request and respects applicants’ privacy rights. To review these and other legal disclosures, visit our privacy policy