Executive Assistant

at  OMERS

Choose a workplace that empowers your impact.
Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and experience. A place where you can personalize your employee journey to be — and deliver — your best.
We are a purpose-driven, dynamic and sustainable pension plan. An industry leading global investor with teams in Toronto to London, New York, Singapore, Sydney and other major cities across North America and Europe. We embody the values of our 600,000+ members, placing their best interests at the heart of everything we do.
Join us to accelerate your growth & development, prioritize wellness, build connections, support the communities we live and work.
Don’t just work anywhere — come build tomorrow together with us.
Know someone at OMERS or Oxford Properties? Great! If you’re referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.
In this role, you will have the opportunity to support very busy Senior Executives and their immediate teams. Your positive attitude and superior customer service, organizational, project management and problem-solving skills will be key to your success in this role.
You will be a key member of an engaged, high-reaching team—part of a world-class, winning culture that prioritizes people development and focuses on long-term growth. We take great pride in leading the industry by earning respect through every interaction, every day. We go above and beyond to protect and grow relationships by anticipating needs, being honest and considerate and valuing customers and colleagues as genuine partners.

RESPONSIBILITIES:

Provide a full range of confidential administrative services for 2 Managing Directors and their teams, and providing back-up to the other team EA, ensuring quality service and professionalism at every interaction
Meeting management which includes scheduling, preparing agendas and documenting action items at various team meetings
Preparation and coordination of meetings and events including offsites and other department-wide meetings, including but not limited to booking meeting rooms/event venues, catering, technology, communication, materials and RSVP’s
Prepare reports, presentations, communications, and documents relating to matters of sensitive nature on behalf of the team by identifying required information, conducting research and utilizing appropriate sources as required
Proactively recommend enhancements to processes and issues to increase efficiencies and share best practices
Manage, coordinate, and maintain complex calendars with conflicting priorities
Build strong relationships across the organization, including partnering with internal and external stakeholders
Prioritize conflicting needs, troubleshoot, handle matters expeditiously, proactively and follow-through on projects while being flexible in adjusting to changing work priorities
Managing invoices and bank payments, tracking team budget including monitoring and analyzing expenses and year end accruals
Participate fully as a member of the team and contribute to a positive and inclusive work environment
Coordinate extensive and sometimes complex domestic and international travel arrangements
General office duties including ordering catering, mail distribution, greeting guests, etc.

TO SUCCEED IN THIS ROLE, YOU HAVE:

5+ years’ experience supporting executives in a large, complex, international organization
Excellent computer literacy, MS Office Suite experience and digital tools experience including MS Teams, SharePoint etc.
Works extremely well under pressure with the ability to meet tight deadlines while maintaining attention to detail
Demonstrate superior customer service skills and professionalism when partnering with all levels and external stakeholders.
Demonstrate strength in time management and organizational skills with the ability to multi-task in a fast paced and demanding environment, while working independently with minimal direction and proficiency in dealing with ambiguity
Perform autonomously and with discretion and proactively resolve any issues in a professional and calm manner
Possess exceptional interpersonal, influential, verbal and written communication skills
Have flexibility to work extra hours on occasion and sometimes on short notice
As one of Canada’s largest defined benefit pension plans, our people-first culture is at its best when our workforce reflects the communities we live and work — and the members we proudly serve.
From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs