Executive Assistant

at  On3 LLC

QUALIFICATIONS:

• Proven experience as an Executive Assistant or in a similar administrative role, preferably in a technology or related industry.
• Strong verbal and written communication skills with a keen attention to detail.
• Must be able to speak, write, and understand English fluently.
• High proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Experience with CRM systems, particularly HubSpot, is highly preferred.
• Exceptional organizational skills and ability to manage multiple tasks and deadlines.
• Strong problem-solving abilities and a proactive approach to addressing challenges.
• Ability to work independently and thrive in a remote work environment.
• Knowledge of the home building industry or experience supporting technology teams is a plus.
• Must be able to work from 8 AM - 5 PM CST.

• Provide administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.
• Prepare, edit, and format documents, presentations, and reports using Microsoft Office Suite (Word, Excel, and PowerPoint).
• Manage and organize email communications, ensuring timely responses and follow-ups.
• Assist with project management, tracking deadlines, deliverables, and team progress.
• Coordinate with internal teams and external stakeholders, facilitating communication and project updates.
• Maintain and manage CRM data, with a preference for experience using HubSpot.
• Handle confidential and sensitive information with discretion and professionalism.
• Conduct research and compile data for reports and presentations.
• Support various team initiatives and projects, optimizing processes and ensuring smooth workflows.