Executive Assistant

at  Pacific Justice Institute

ABOUT PACIFIC JUSTICE INSTITUTE (PJI):

Pacific Justice Institute is a faith-based, nonprofit organization dedicated to defending religious freedom, parental rights, the sanctity of life, and other civil liberties. With 37 offices serving 27 states, PJI provides pro bono legal representation to clients across the nation. Each year, PJI handles thousands of assistance requests, empowering individuals, families, and ministries. Through major legal victories and media outreach—including a syndicated daily TV and radio program reaching over 1,000 stations—PJI is a leading voice in protecting our civil liberties. Learn more at www.PJI.org.

POSITION SUMMARY:

The Executive Assistant will work in PJI’s Garden Grove, CA office under the supervision of the Assistant Director of Operations. This individual will provide high-level administrative support to the President of PJI, ensuring seamless communication, scheduling, and operational effectiveness. As a critical liaison between the President and the Operations department, the Executive Assistant will contribute to advancing PJI’s mission through strong organizational skills and proactive problem-solving.

EXPERIENCE:

• A minimum of 2 years in an administrative role supporting executive leadership.
• Experience building relationships with donors, churches, or faith-based communities is a plus.

SKILLS AND COMPETENCIES:

• Proficient in Microsoft Office Suite, Google Calendar, Gmail, and quick to learn new software and systems.
• Excellent written and verbal communication skills.
• Strong time management and organizational skills, with the ability to coordinate multiple projects simultaneously.
• Basic proficiency in using and navigating CRM platforms.

• Executive Support: Manage correspondence (mail, email, and phone calls) for the President, coordinate donor communication, and convey directives to senior leadership to ensure organizational goals are achieved.
• Schedule Management: Organize and maintain the President’s calendar, including complex scheduling, travel arrangements, accommodations, and transportation logistics.
• Operational Support: Refine and maintain internal processes related to scheduling, communication with supporters, and operational practices to enhance efficiency.
• Administrative Tasks: Handle clerical duties such as answering and screening phone calls, responding to live chats and emails, and managing data entry in the constituent database (CRM).
• Additional Duties: Perform other administrative tasks as assigned by the Assistant Director of Operations to support the team’s objectives.