Executive Assistant

at  Paramed

Job Description
Supporting the ParaMed executive team, the Executive Assistant will play a critical role in facilitating important company meetings, managing contracts, and supporting business development efforts across multiple business units. This role requires a proactive and detail-oriented individual who can handle a wide range of administrative and executive support tasks with minimal supervision.

Why you’ll love working here:

• Celebration and Recognition programs
• Comprehensive health and dental benefit plans
• Education allowance for employees and family
• Opportunities for career advancement
• Employee Assistance Program
• Employee perks and exclusive offers

What you’ll do:

• Provide comprehensive support to the executive team, including scheduling, coordinating, and facilitating meetings, preparing agendas, and taking meeting minutes.
• Identify, prepare and compile necessary materials ahead of time to ensure that the executive(s) have appropriate information for meetings, reports, presentations, events and special projects on the calendar.
• Coordinate and manage business travel for executive(s) as needed.
• Manage executive calendars, ensuring efficient time management and prioritization of tasks.
• Organize and facilitate highly attended company meetings across multiple business units
• Ensure smooth coordination and execution of meetings, including scheduling, preparing agendas, distributing materials and ordering catering as applicable.
• Coordinate contracts, including their electronic distribution for review, execution, and storage.
• Update and maintain electronic and physical departmental files.
• Prepare orientation and onboarding itineraries for new hires, ensuring work devices and system access have been delivered/granted.
• Perform general office duties as assigned, including photocopying, scanning, ordering supplies, and handling couriers.

What you bring:

• Bachelor’s degree in Business Administration, Management, or a related field preferred.
• Minimum 3 years’ experience supporting administrative needs of executives
• Advanced Microsoft Office skills (Word, Excel, Power Point, Outlook)
• Excellent written and verbal communication skills.
• Ability to work independently, take initiative, prioritize deliverables in a fast-paced and dynamic environment
• Exceptional organizational, time management, and customer service skills with high attention to detail
• Discretion, tact and diplomacy, maintain confidences, and respect for privacy

Time Type:
Full time
Join us as we continue our 40-year tradition to help people live better and provide the most compassionate care possible! Join a winning team and let’s succeed together!
ParaMed Home Health Care accommodates the needs of job applicants throughout its recruitment and selection processes upon request

• Provide comprehensive support to the executive team, including scheduling, coordinating, and facilitating meetings, preparing agendas, and taking meeting minutes.
• Identify, prepare and compile necessary materials ahead of time to ensure that the executive(s) have appropriate information for meetings, reports, presentations, events and special projects on the calendar.
• Coordinate and manage business travel for executive(s) as needed.
• Manage executive calendars, ensuring efficient time management and prioritization of tasks.
• Organize and facilitate highly attended company meetings across multiple business units
• Ensure smooth coordination and execution of meetings, including scheduling, preparing agendas, distributing materials and ordering catering as applicable.
• Coordinate contracts, including their electronic distribution for review, execution, and storage.
• Update and maintain electronic and physical departmental files.
• Prepare orientation and onboarding itineraries for new hires, ensuring work devices and system access have been delivered/granted.
• Perform general office duties as assigned, including photocopying, scanning, ordering supplies, and handling couriers