Executive Assistant

at  Payrails

THE COMPANY

Payrails is an innovative technology company with a team that has many years of experience in the payment industry and a real-life understanding of the merchants’ needs. We have seen the complexity firsthand and we have learnt from all the challenges we’ve faced. Now we want to help leading technology companies around the world to accept payments and build financial services with minimal upfront investments.
Our vision at Payrails is to reimagine payments. We do this by removing heavy reliance on Engineering efforts using composable building blocks that put the control firmly in the hands of our customers. We exist to help our customers become more productive and flexible, impacting directly on their ability to grow.
We are joined in our mission by top tier investors Andreessen Horowitz, HV Capital, EQT and General Catalyst, alongside a great cast of knowledgeable angel investors to enable us to solve the growing complexity of payments.
At Payrails we are committed to building a team full of the most talented people. Excellence is part of our values and we understand that in order to achieve this, we need to build an environment where skilled people can work openly, collaboratively and with the utmost trust in one another. We believe people thrive the most when they are fully aware of what the business is trying to achieve, why it is important to the market and what challenges lie in the way to reaching our goals. In such an environment we believe people can truly excel, grow and enjoy working together. We try hard to be a company where everyone is inspired and feels a sense of responsibility to do the right thing to help us bring our vision to life. Succeeding with us is about finding solutions to the most pressing problems and executing effectively.

WHAT YOU WILL BE DOING

The Executive Assistant will be a strategic support to our CEO and COO, ensuring efficient operations and communication within the organization. This role demands exceptional organizational skills, keen attention to detail, and the ability to manage multiple priorities both on strategic and tactical level:

• Manage the calendars for the CEO and COO, including scheduling meetings and coordinating appointments
• Screen and prioritize incoming communications, such as emails, calls, and correspondence, ensuring timely responses
• Prepare and edit documents, reports, presentations, and other materials as needed
• Organize and maintain confidential files, records, and documentation
• Arrange travel arrangements, including booking flights, accommodations, and ground transportation
• Handle expense reporting and other financial tasks related to the executive office
• Assist in the preparation and coordination of meetings, including logistics, agenda preparation and follow-up on action items
• Automate tasks and processes to enhance efficiency in daily operations
• Support special projects and initiatives as assigned by the CEO and COO
• Act as a liaison between the executive office and internal/external stakeholders, maintaining effective communication on behalf of the CEO and COO

YOU’LL BE GREAT FOR THIS ROLE IF

• You have at least 7+ years of proven experience as an Executive Assistant or in a similar administrative role
• You have excellent organizational, time management, and multitasking skills
• You have strong attention to detail and problem-solving skills
• You have the ability to handle sensitive information with discretion and maintain confidentiality
• You are able to work independently and as part of a team
• You work well under pressure, meeting deadlines while staying calm and organized
• You have strong written and verbal communication skills in both English and German