Executive Assistant

at  Penn Mutual

Job Description:
Position Overview
The Executive Assistant performs the full range of administrative support to the Chief Operating Officer (COO) and members of the Department.

Responsibilities

• Responsible for the coordination and scheduling of the COO’s meetings and presentations; gathers and prepares necessary materials.
• Assures the planning and coordination of the COO’s calendar of events; schedules appointments and prepares detailed itineraries, complete with travel accommodations etc.
• Assures the maintenance of travel and expense account and records.
• Displays a strong knowledge of desktop tools such as the Microsoft Suite of Office products and electronic mail systems.
• Coordinate staff and department meetings, including agendas.
• Assist in the maintenance of departmental records, including its electronic files and those held at off-site location.
• Create and updates presentations, spreadsheets, documents and correspondence.
• Support the on-boarding of new associates and changes for existing team members
• Track departmental budget.

Skills and Abilities

• Ability to exercise discretion in accessing and working with confidential information
• Strong attention to detail, with a commitment to high quality work.
• Able to work independently with minimal direction and supervision.
• Flexible and comfortable with ambiguity.
• Intellectual curiosity and the aptitude and desire for continuous learning.
• Proven ability to take initiative, act with a sense of urgency and follow through.
• Strong organizational and planning skills and the ability to manage multiple conflicting deadlines
• Strong problem solving skills.
• Demonstrated ability to collaborate and build relationships and interface with leaders and associates across the organization.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint and Microsoft Outlook).
• Ability to gain proficiency in Company tools and systems.
• Ability to make a positive contribution as demonstrated by learning new skills and making suggestions for process/procedure improvement

Education

• H.S. Diploma or Equivalent Required and
• College Degree or Paralegal certificate Preferred

Experience

• 7+ years providing administrative support to senior level corporate officers. Required

Base Salary Range: $78,000 - $113,000
Penn Mutual helps people become stronger. Our expertly crafted life insurance is vital to long-term financial health and strengthens people’s ability to enjoy every day. Working with our trusted network of financial professionals, we take the long view, building customized solutions for individuals, their families, and their businesses. We support our financial professionals with retirement and investment services through our wholly owned subsidiary, Hornor, Townsend & Kent, LLC, member FINRA/SIPC.
Penn Mutual is committed to Equal Employment Opportunity (EEO). We provide employment and advancement opportunities to all qualified applicants and associates, according to applicable laws. This is reflected in our practices for hiring, placement, promotion, transfer, demotion, layoff, termination, recruitment, compensation, selection or training, and all other terms and conditions of employment. All employment-related decisions and practices are free from unlawful discrimination. This includes: race, creed, color, national origin, ancestry, citizenship age, gender (including pregnancy), sexual orientation, gender identity or expression, domestic partnership or civil union status, marital status, genetic information, disability, religious observance or practice, liability, veteran status or any other classification protected under applicable law

• Responsible for the coordination and scheduling of the COO’s meetings and presentations; gathers and prepares necessary materials.
• Assures the planning and coordination of the COO’s calendar of events; schedules appointments and prepares detailed itineraries, complete with travel accommodations etc.
• Assures the maintenance of travel and expense account and records.
• Displays a strong knowledge of desktop tools such as the Microsoft Suite of Office products and electronic mail systems.
• Coordinate staff and department meetings, including agendas.
• Assist in the maintenance of departmental records, including its electronic files and those held at off-site location.
• Create and updates presentations, spreadsheets, documents and correspondence.
• Support the on-boarding of new associates and changes for existing team members
• Track departmental budget