Executive Assistant

at  Pet Circle

Dogs, cats, budgies and everything in between - pets deserve the world. They make us want to be better humans. That’s why we’ve made it our mission to build the most engaged and passionate community of pets and pet parents across the world. And we’re looking for talented team mates who can help us do it.
Founded in Sydney, our team of 500+ pet obsessives span Australia, New Zealand and the Philippines. We’ve scaled to become one of Australia’s top five eComm companies and the no.1 online pet store. But we’re just getting started. Like a whippet who’s spotted their mate across the dog park, our growth is only going to accelerate, as we continue to disrupt the way that pet parents shop.
Excitingly, the pet industry is booming (as in $15 billion kind of booming) and online pet retail is set to grow exponentially in the next five years. So this is a unique career opportunity to be part of our epic growth story.

WHAT YOU’LL BE DOING

• Diary Management: Manage and schedule appointments, meetings, and reminders for the CEO and other executives
• Email Management: Filter, flag, and respond to emails on behalf of the CEO, ensuring smooth communication
• Meeting Preparation: Take briefs and transform them into actionable points, distributing them as necessary
• Travel Coordination: Organise travel itineraries for the CEO and other team members (domestic and international)
• Expense Management: Process expense claims, online payments, and invoices
• Confidentiality: Handle sensitive information with professional discretion
• Board Coordination: Schedule and manage logistics for Board meetings
• People Management: Manage, coach and guide our Office Manager to ensure that all of our Pet Circle locations are humming
• Edit and format reports, presentations, and charts using Google Suite
• Provide any additional administrative assistance to ensure the CEO and Executive Team operate efficiently

ROLE LOCATION

We believe that building connections and collaborating as Pet Circlers is super important. This is a part-time role (4 days per week) working onsite at our pet-friendly office in Sydney CBD.