Executive Assistant, Private Equity

at  Citco

ABOUT CITCO:

The market leader. The premier provider. The best in the business. At Citco, we’ve been the front-runner in our field since our incorporation in 1948 led to the evolution of the asset servicing sector itself. This pioneering spirit continues to guide us today as we innovate and expand, push beyond the boundaries of our industry, and shape its future. From working exclusively with hedge funds to serving all alternatives, corporations and private clients, our organization has grown immensely across asset classes and geographies. For us, this progress is a pattern that we’ll only maintain as we move forward, always prioritizing our performance. So for those who want to play at the top of their game and be at the vanguard of their space, we say: Welcome to Citco.

• You will handle the day-to-day office administration.
• You will perform a variety of administrative tasks and support our company’s senior level managers.
• You will intensively coordinate received documents and communicate with team members and managers
• Responsible for preparing correspondence, presentations and reports using various software packages
• Perform critical review of presentations as well as design and coordination of various materials for presentations (slides, agendas, minutes, follow up, etc.)
• Assist with special projects as required
• Assist with calendar management, which will require interaction and coordination with internal/external executives and their assistants to coordinate complex meetings
• Work closely with external partners, assistants, vendors and other stakeholders to schedule meetings or events
• Prepare staffing org charts, management slide decks, memos, letters and spreadsheets as needed
• Take notes on conference calls, prepare action plans based on notes and follow up on deliverables where required
• Work with HR and coordinate interviews
• Assis with new/returning employees setup and work with HR to on-board employees
• Actively participate in managing Social Committee events to help foster a relaxed, fun and charitable culture
• Prioritize and redirect mail and telephone calls as appropriate
• Assist with booking and managing travel arrangements, itineraries or other duties related
• Organize receipts and prepare expense reports
• Provide full administrative support including photocopying, faxing, scanning, etc.
• Perform other duties as required