Executive Assistant (Procurement)

at  Philips

JOB DESCRIPTION

The Executive Assistant will support the Head of Indirect Procurement in general secretarial and administrative tasks. The working environment is a larger organization.

YOU’RE THE RIGHT FIT IF YOU HAVE THE FOLLOWING SKILLS AND EXPERIENCE:

• Proven work experience of at least 5 years in an executive assistant role at a high level in a dynamic and international environment.
• Flexible (adapting to fluctuating workload), able to multitask and work with deadlines.
• Very discrete, structured, and accurate; you can handle information of a highly confidential and critical nature.
• Pro-active and enthusiastic, willing to take initiative / ownership, feeling at ease in an international environment and knowing how to set priorities under high pressure.
• Collaborative, strong communication, organizational, and planning skills.
• Excellent verbal and written communication skills in English.
• Skilled in Outlook calendar management.
• Knowledge of working with various IT systems like Workday, Concur, Microsoft Teams etc.
• Available to work on a full-time basis.

• You arrange, coordinate, and prepare meetings, conference calls and other related events for the Head of Indirect Procurement.
• You work closely and effectively with other assistants (within ICS but also businesses and region) to facilitate planning.
• You independently process emails and advises on priorities.
• You act as the link between internal and external business partners and the teams.
• You take care of complex and detailed travel planning; you prepare itineraries, book flights/hotels, arrange transfers, confirm meetings. You manage all logistics in an efficient manner during the travels.
• You ensure that your manager always has valid documentation for business travel: passport, visas, driving license, residence permit etc.
• You take care of general secretarial/administrative matters for the Head of Indirect Procurement, like expense claims, people management related matters.
• You organize team meetings and events