Executive Assistant

at  Prudential Plc

Executive Assistant
Prudential’s purpose is to be partners for every life and protectors for every future. Our purpose encourages everything we do by creating a culture in which diversity is celebrated and inclusion assured, for our people, customers, and partners. We provide a platform for our people to do their best work and make an impact to the business, and we support our people’s career ambitions. We pledge to make Prudential a place where you can Connect, Grow, and Succeed.
The Executive Assistant is responsible for providing secretarial support to Group Head HR optimised, Talent Acquisition and administrative support to HR team, enabling the team to advance Prudential’s initiatives, goals, and strategies.

JOB REQUIREMENTS:

• A detail-oriented self-starter with excellent written and verbal communication skills.
• Someone who exhibits sound judgment with excellent organization and time-management skills.
• Resourceful, can-do attitude, a team player capable of cultivating productive working relationships across Prudential Group.
• Minimum 5 years’ prior experience in supporting a senior executive or team.
• Proficient in Microsoft Outlook, Teams, Word, PowerPoint, and Excel
• Able to work in fast-paced environment and with the ability to multi-task
• Motivated individual and good at solving problems
  Prudential is an equal opportunity employer. We provide equality of opportunity of benefits for all who apply and who perform work for our organisation irrespective of sex, race, age, ethnic origin, educational, social and cultural background, marital status, pregnancy and maternity, religion or belief, disability or part-time / fixed-term work, or any other status protected by applicable law. We encourage the same standards from our recruitment and third-party suppliers taking into account the context of grade, job and location. We also allow for reasonable adjustments to support people with individual physical or mental health requirements.
  Job ID 24070423

• Work directly with the HR Optimised and TA Heads to support all aspects of Heads daily work routine, keeping the leader advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Maintain the calendar, including scheduling meetings, appointments, travel arrangements and expenses report. Exercise discretion in committing time and evaluating needs.
• Receive, screen and direct incoming enquiries, visitors, mail and email with tact and diplomacy.
• Use business software applications to prepare correspondence, reports, presentations, agendas, minutes, and potentially respond to routine correspondence and inquiries. Exercise confidentiality in supporting HR team’s work.
• Organise events and provide administrative support to department activities.
• Other additional and/or alternative duties as assigned from time to time as needed.