Executive Assistant (REMOTE)

at  DaVita

EXECUTIVE ASSISTANT TO NATIONAL GROUP MEDICAL DIRECTOR

DaVita, a Fortune 200 Healthcare Services leader in kidney care, seeks an exceptional Executive Assistant to support our National Group Medical Director (GMD) and two Group Medical Directors. This dynamic role offers unique exposure to clinical leadership and healthcare operations while providing crucial administrative support to key physician executives.
We’re seeking a highly organized and resourceful professional who thrives in a fast-paced environment. The ideal candidate combines strong administrative expertise with strategic thinking and proactive problem-solving skills. This role offers significant opportunity to develop healthcare industry expertise while working with physician leaders who are shaping the future of kidney care.

QUALIFICATIONS

Required

• Proven track record as an Executive Assistant supporting senior leadership (VP, C-Suite, Senior Director)
• Minimum 3 years’ experience in complex calendar management
• Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel)
• Strong executive presence and professional communication style
• High school degree required, Bachelor’s degree preferred

Key Competencies

• Exceptional organizational skills and attention to detail
• Proactive problem-solving mindset
• Strong service orientation with excellent interpersonal skills
• Ability to prioritize competing demands effectively
• Professional discretion with confidential information
• Works collaboratively with experienced EA teammates to share best practices and support team success
• Demonstrates growth mindset through actively seeking feedback and learning from seasoned Village teammates

Location & Schedule

• Preference for candidates in Central or Eastern time zones to align with National GMD
• Remote position with flexibility for early morning or evening meetings as needed

This role offers the opportunity to work with distinguished physician leaders while developing expertise in healthcare administration and operations. Join our team and be part of transforming kidney care delivery across the United States.
At DaVita, we strive to be a community first and a company second. We want all teammates to experience DaVita as “a place where I belong.” Our goal is to embed Diversity & Belonging into everything we do in our Village, so that it becomes part of who we are. We are proud to be an equal opportunity workplace and an affirmative action employer. As such, individuals are recruited, hired, assigned and promoted without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, protected veteran status, or any other protected characteristic.
Applications are accepted on an ongoing basis.

Calendar & Schedule Management

• Orchestrate complex calendars across multiple time zones and stakeholder groups
• Coordinate extensive travel arrangements (averaging 2+ days per week)
• Manage high-volume meeting schedules including physician interactions, clinical reviews, and operational sessions
• Proactively identify and resolve scheduling conflicts
• Support flexible hours including occasional early morning or evening meetings

Administrative Excellence & Project Support

• Maintain exceptional organization of documents, emails, and communications
• Process expense reports and manage administrative documentation
• Coordinate meeting logistics and material preparation
• Prepare agendas, take detailed notes, and track action items
• Support clinical initiatives, physician education events, and medical director onboarding

Strategic Communication & Relationship Management

• Anticipate needs and resolve administrative challenges proactively
• Maintain strong communication channels to ensure clear priorities
• Build effective relationships with key stakeholders including:
• Medical directors and physician partners
• Senior Director of Clinical Services team
• Palmer leadership teams
• Office of Chief Medical Officer
• Handle sensitive communications and confidential information with discretion
• Keep GMDs informed of upcoming deadlines and deliverables