Executive Assistant (Remote)

at  Xavier Creative House

Xavier Creative House (XCH) is seeking a detail-oriented and proactive Executive Assistant to support our visionary CEO, Sunny. This role offers the opportunity to work closely with the executive team in a fast-paced, dynamic healthcare marketing environment. As Sunny’s trusted right hand, you will ensure seamless day-to-day operations by organizing priorities, anticipating needs, and providing high-level support.
At XCH, we are committed to fostering a distinctive, service-centric culture, operating fully remotely to minimize our carbon footprint. We leverage cloud-based tools and technologies to collaborate effectively and maintain strong connectivity within our team. As a Certified B Corporation, we value sustainability, mutual respect, and wellness, reflected in our 2050 Sustainability Pledge and team-oriented approach.
By joining XCH, you’ll play a crucial role in shaping our impact, working alongside Sunny to drive bold, evocative solutions in the healthcare space. If you thrive in a fast-paced, supportive environment and are excited to be the yin to our Visionary’s yang, Xavier Creative House is the place for you. Apply today!

The job responsibilities of our Executive Assistant include, but are not limited to:
Daily Management of Sunny’s World: Oversee Sunny’s daily, weekly, and quarterly commitments. Follow communication best practices and processes in all interactions with the team and other departments. Ensure Sunny is prepared and organized for all responsibilities, including working closely with her Personal Assistant, who handles errands and office distributions.
Strategic Alignment with EOS Methodology: Align daily tasks and projects with EOS principles, understanding the big picture and how departmental needs intersect. Take detailed notes, organize priorities, and distribute action items to maintain alignment. Proactively learn the business, dynamics, and responsibilities within the company to fill gaps and support Sunny effectively.
Idea Intake and Execution: Capture, prioritize, and develop actionable plans for Sunny’s ideas, ensuring they align with operational standards. Follow through on projects to ensure satisfaction with end results, keeping processes organized and on track.
Email, Calendar, and Travel Management: Take charge of Sunny’s schedule, prioritizing emails and taking action on her behalf where appropriate. Coordinate travel logistics, including booking flights, hotels, and car services, while managing expense tracking and AMEX receipts for a seamless experience.
Event Planning and Logistics: Own the full scope of planning and logistics for in-person events, including the annual company retreat, client meetings, marketing events, conferences, and awards. Manage all details, from catering to shipping, with full-circle accountability to ensure quality and follow-up.