Executive Assistant

at  Robert Half

We are offering a short term contract employment opportunity for an Executive Assistant in Cambridge, Massachusetts. This role is instrumental in the smooth operation of our team, with responsibilities spanning from maintaining schedules to processing documentation. It’s a role that requires a keen understanding of Google Calendar, GMail, and Google Docs, and the ability to use these tools to enhance productivity and efficiency.

• Utilize Google Calendar to manage and coordinate schedules, ensuring that all appointments and meetings are accurately logged and timely reminders are set.
• Handle all correspondence via GMail, which includes responding to inquiries, forwarding relevant information to team members, and maintaining an organized, up-to-date inbox.
• Create, edit, and manage documents using Google Docs, ensuring all information is accurate and easily accessible to relevant team members.
• Contribute to the maintenance of an organized digital filing system, ensuring all documents are correctly filed and easily retrievable.
• Provide support in the preparation of reports and presentations, ensuring accuracy and adherence to deadlines.
• Assist in the coordination of team meetings, including arranging the venue, sending invites, and preparing necessary materials.
• Act as a point of contact for the team, liaising with internal departments and external contacts as necessary.
• Assist in the resolution of administrative problems by analyzing data, identifying issues, and devising and implementing solutions.
• Contribute to the overall efficiency of the team by providing proactive and effective administrative support.
• Proven experience as an executive assistant or other relevant administrative support experience.
• In-depth understanding of entire Microsoft Office suite and other office management tools including GMail, Google Calendar, and Google Docs.
• High level verbal and written communications skills.
• Discretion and confidentiality.
• High School degree.
• Ability to multitask and prioritize tasks.
• Excellent time management skills.
• Well-developed organizational skills.
• Attention to detail.
• Great verbal and written communication skills.
• detail oriented discretion.
• Flexibility and adaptability.
• Understanding of business practices and industry trends.
• Ability to work under pressure and meet deadlines.
• Excellent problem-solving skills.
• Strong leadership qualities.
• Ability to work independently and as part of a team.
• Strong interpersonal skills.
• High level of commitment and dedication.
  Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
  Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
  All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
  © 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use