Executive Assistant

at  Schreiber Foods

Job Category:
Administrative
Job Family:
Office
Job Description:
Schreiber Foods is seeking a highly organized and proactive Executive Assistant to support our Senior Vice President and the European leadership team. The ideal candidate will be a detail-oriented professional with excellent communication skills, fluent in English, and with the ability to manage multiple tasks efficiently. This role requires a high level of confidentiality, discretion, and the ability to work independently. The Senior Vice President is responsible for our three sites in UK, Germany and South Africa.

Key Responsibilities:

• Administrative Support: Provide comprehensive administrative support to the Senior Vice President, including managing calendars, scheduling meetings, and coordinating travel arrangements. Provide support to European leadership team for the coordination of business travels.
• Communication: Serve as the primary point of contact between the Senior Vice President and internal/external stakeholders. Handle correspondence, emails, and phone calls with professionalism and efficiency.
• Meeting Coordination: Organize and prepare materials for meetings, including agendas, presentations, and minutes. Ensure follow-up on action items.
• Project Management: Assist in the planning and execution of special projects and initiatives. Track project progress and ensure timely completion.
• Document Management: Maintain and organize important documents, files, and records. Ensure all documentation is up-to-date and easily accessible.
• Event Planning: Coordinate and manage events, conferences, and business functions as required.
• Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality at all times.
• Office Management: Oversee office supplies and equipment, ensuring the office environment is well-maintained and efficient.
• UK Payroll: Process the payroll for the UK site and assist with HR transactional administration.

Key Ingredientes:

• Bachelor’s degree in Business Administration, Management, or a related field preferred.
• Minimum of 3 years of experience as an Executive Assistant or in a similar role, preferably supporting senior executives.
• Fluent in English and German. Spanish or French would be a plus.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, CoPilot) and tools such as kanban.
• Ability to work independently and prioritize tasks effectively.
• High level of professionalism and discretion.
• Strong problem-solving skills and attention to detail.

What’s in it for you?

• Competitive salary and benefits package.
• Opportunities for professional development and career growth.
• A supportive and collaborative work environment.
• Pension, Private Medical Insurance, Life Assurance, Critical Illness Cover, Bonus, Free EV Charging.

Schreiber Foods is an Equal Opportunity Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin and will not be discriminated against on the basis of disability

• Administrative Support: Provide comprehensive administrative support to the Senior Vice President, including managing calendars, scheduling meetings, and coordinating travel arrangements. Provide support to European leadership team for the coordination of business travels.
• Communication: Serve as the primary point of contact between the Senior Vice President and internal/external stakeholders. Handle correspondence, emails, and phone calls with professionalism and efficiency.
• Meeting Coordination: Organize and prepare materials for meetings, including agendas, presentations, and minutes. Ensure follow-up on action items.
• Project Management: Assist in the planning and execution of special projects and initiatives. Track project progress and ensure timely completion.
• Document Management: Maintain and organize important documents, files, and records. Ensure all documentation is up-to-date and easily accessible.
• Event Planning: Coordinate and manage events, conferences, and business functions as required.
• Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality at all times.
• Office Management: Oversee office supplies and equipment, ensuring the office environment is well-maintained and efficient.
• UK Payroll: Process the payroll for the UK site and assist with HR transactional administration