Executive Assistant

at  Sentry Insurance

At Sentry, we have a passion for helping our customers and our community. As an Executive Assistant, you will play a key role in supporting assigned Sentry executives by performing comprehensive administrative and executive support tasks, as well as proactively helping executives leverage their time most effectively. You will utilize discretion, confidentiality, and develop a detailed knowledge of the organization’s operations, procedures, and people.
You will be a key colleague of assigned executives, preempting their needs and requirements while anticipating and resolving issues before they develop. In this role, you will take your executive support skills to the next level by working closely with Sentry executives to ensure their day runs as smoothly as possible at one of the largest mutual insurance companies in the U.S.

As an Executive Assistant, you’ll develop and maintain a superior level knowledge of the business areas you are supporting. Additionally, you will:

• Leverage knowledge of the business unit strategic plans in supporting assigned executives.
• Proactively manage daily activities of assigned executives; exhibiting ownership in managing an extremely active calendar of appointments.
• Anticipate potential conflicts and adjusts calendars, as appropriate.
• Schedule meetings and provide support by handling necessary meeting logistics (room reservations, preparing meeting materials, catering, etc.)
• Gather, compile, verify, and analyze information for the executive’s use in documents such as memos, letters, reports, and presentations.
• Perform tasks using independent judgment and discretion; e.g., preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes as needed
• Coordinate travel arrangements.
• Serve as the point of contact between executive and their colleagues and direct reports; liaising on behalf of the executive as agreed.
• Handle confidential information and maintain the security of the executive’s records and files

As an Executive Assistant, you’ll develop and maintain a superior level knowledge of the business areas you are supporting. Additionally, you will:

• Leverage knowledge of the business unit strategic plans in supporting assigned executives.
• Proactively manage daily activities of assigned executives; exhibiting ownership in managing an extremely active calendar of appointments.
• Anticipate potential conflicts and adjusts calendars, as appropriate.
• Schedule meetings and provide support by handling necessary meeting logistics (room reservations, preparing meeting materials, catering, etc.)
• Gather, compile, verify, and analyze information for the executive’s use in documents such as memos, letters, reports, and presentations.
• Perform tasks using independent judgment and discretion; e.g., preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes as needed
• Coordinate travel arrangements.
• Serve as the point of contact between executive and their colleagues and direct reports; liaising on behalf of the executive as agreed.
• Handle confidential information and maintain the security of the executive’s records and files.